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  1. #1
    New Lounger
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    Creating Public Calendar (O2K)

    I have 70+ co-workers and we need to set up an outlook calendar that we can all see as a default.

    Wwe are on a network and use Exchange.

    Anyone have a clue how to do this?


    P.S. My IT person, self taught, has no idea, she didn't even know it could be done.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Creating Public Calendar (O2K)

    We did this a few weeks ago. We had some difficulties with privileges, but eventually got over it. I can't recall all the details, but what we currently have is this structure:
    <pre>- Public Folders
    - All Public Folders
    - Group Calendars
    * MyDepartment
    - Internet Newsgroups
    </pre>

    I think the first step was, in the Exchange Server console side of things, to give someone (say, you) permission to create new public folders. From that point, everything can be done from within Outlook by that person. Right-click to create new folders of the relevant type. Right-click and use Properties>Permissions to set default (everyone) and specific individual rights.

    We're using Outlook 2003 and Exchange Server 2003, so this might be somewhat different in earlier versions...

  3. #3
    Plutonium Lounger
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    Re: Creating Public Calendar (O2K)

    Group Calendars were introduced in Outlook 2002 (XP), as far as I know.

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Creating Public Calendar (O2K)

    Oh, yes, there's that "official" group calendar/group schedules feature in Outlook 2002-2003 -- but we don't use it yet, since we haven't reached consensus on sharing our personal calendars. I think all versions of Outlook with Exchange Server can set up a public folder with calendar items for, say, "company events." That's all we've done. Sorry if my reference to Group Calendars (meaning simply department calendars) was misleading.

  5. #5
    Plutonium Lounger
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    Re: Creating Public Calendar (O2K)

    Thanks for the clarification.

  6. #6
    New Lounger
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    Re: Creating Public Calendar (O2K)

    Thank you, I am working on it with my IT manager, Will let you know how it goes.

  7. #7
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    Re: Creating Public Calendar (O2K)

    Just as an FYI - permissions are locked down by default in Exchange 2003 so users can not just create public folders. In Exchange 2000 and 5.5, default settings let any user create any public folder.

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: Creating Public Calendar (O2K)

    Good note. Fortunately (?), I have no experience with earlier versions of Exchange. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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