Results 1 to 13 of 13
  1. #1
    4 Star Lounger
    Join Date
    Jan 2001
    Location
    Richmond, Virginia, USA
    Posts
    416
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Metadata Question...

    What is everyone doing about metadata? At my office, we aren't actually doing anything, but we've looked at different solutions we could use. I was just wondering if people are actually doing something about the issue or if everyone is just TALKING about doing something.

    Thanks,
    Becky

  2. #2
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Location
    Sun Prairie, Wisconsin, Wisconsin, USA
    Posts
    2,049
    Thanks
    124
    Thanked 119 Times in 116 Posts

    Re: Metadata Question...

    For the most part, documents only leave the office in paper form.

    I know that Payne Consulting has a free MetaData Assistant available but I haven't looked at it yet.
    Charles Kyle Kenyon
    Madison, Wisconsin

  3. #3
    New Lounger
    Join Date
    Apr 2001
    Posts
    20
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Metadata Question...

    I have also heard of a Metadata Assistant called iScrub but I don't know much about it.

  4. #4
    4 Star Lounger
    Join Date
    Jan 2001
    Location
    Richmond, Virginia, USA
    Posts
    416
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Metadata Question...

    I've actually looked into several different options for metadata issues. I was just wondering if anyone actually was doing anything about the problem. Our office just wants to talk about it, but nobody seems concerned enough to take action. I was wanting to see if people were in the same boat as we are.

    Note concerning the Office Pro (Office Paranoia articles)-they can't be viewed without a subscription to the magazine. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

  5. #5
    Star Lounger
    Join Date
    Jan 2001
    Location
    New York, New York, USA
    Posts
    84
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Metadata Question...

    We use Office 2000, SR1 on Windows 2000.
    Our firm has bought a metadata cleaner designed by Perfect Access and customized for us. It's a global template loaded in Word. It installs a toolbar button. When a user clicks on File/Send To, the Metadata macros intercept the send, offer the user choices on what metadata to keep or remove (i.e., track changes, graphics, hidden text, comments, user name); then cleans out all the other stuff as well and saves the cleaned file to a separate folder for emailing.

    Alternatively, the user can click on the toolbar button at any time to run the metadata macros whether they are attaching the file or not.

    There are still ways to avoid doing this, but the partnership is pretty security-conscious so acceptance has been pretty high.

  6. #6
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Winston-Salem, North Carolina, USA
    Posts
    224
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Metadata Question...

    Yeah, we are. We recently purchased the Payne Metadata Assistant, which works much the same way as the Perfect Access product described by Schatzie. Some of our people are very concerned about Metadata and want every tool we can give them, others are not concerned at all. So it varies, even within a single firm.

  7. #7
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Location
    Sun Prairie, Wisconsin, Wisconsin, USA
    Posts
    2,049
    Thanks
    124
    Thanked 119 Times in 116 Posts

    Re: Metadata Question...

    Note concerning Office Pro site and Paranoia articles. You can sign up for a free trial subscription. If you do, you get to view the articles for 30 days (as well as some other excellent VBA articles). <img src=/S/free.gif border=0 alt=free width=30 height=15>
    Charles Kyle Kenyon
    Madison, Wisconsin

  8. #8
    Bronze Lounger
    Join Date
    Jan 2001
    Location
    Virginia, USA
    Posts
    1,560
    Thanks
    37
    Thanked 1 Time in 1 Post

    Re: Metadata Question...

    Excuse me, but...what is metadata? I go to Word 2000's "Help" file index, but the word "metadata" doesn't live there! Thanks!

  9. #9
    Super Moderator
    Join Date
    Dec 2000
    Location
    New York, NY
    Posts
    2,970
    Thanks
    3
    Thanked 29 Times in 27 Posts

    Re: Metadata Question...

    Doing a search on this forum, for the word "metadata", should bring up loads of previous discussion on this. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

  10. #10
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Metadata Question...

    I think this is the main question: do you care? Or, more specifically, does the firm care?

    Some of this stuff is obvious: are you going to pull an Alcatel and distribute a memo full of embarrassing revision marks and comments? Any bloopers in hidden text? Users can relate to this and probably can be convinced to clean up their acts. (I don't like the way Payne's tool - which does a great job finding stuff - then unceremoniously and globally purges it. In my view, the user still should decide what to keep in and what to purge.)

    Apart from the above, and easily changed information like document properties (hey, is the company some other firm?), does anyone care that a recipient could determine the last several people who saved the document and the path on their computer or network where it was saved?

    I wrote a cloning utility that generates a clean document identical to the original but for this data, and distributed a beta version. I haven't heard of anyone using it. We can all wrinkle our brow, but it's difficult to enforce a company policy on this kind of history with a straight face. I myself would only use it if I cared about protecting the above specific data - for example, if my client had to be strictly confidential, and the path name could reveal that information.

    Frankly, it's hard enough to get the job done well. I don't want to elevate security concerns to the point that people take their eyes off the real prize.

  11. #11
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Location
    Sun Prairie, Wisconsin, Wisconsin, USA
    Posts
    2,049
    Thanks
    124
    Thanked 119 Times in 116 Posts

    Re: Metadata Question...

    You might want to take a look at Office Paranoia - Part I - Peace of Mind at the Click of a Button

    <A target="_blank" HREF=http://www.msofficepro.com/features/2001/06/vba200106hk_f/vba200106hk_f.asp> Office Paranoia - Part II </A>

    Hope this helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

  12. #12
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Toronto, Ontario, Canada
    Posts
    230
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Metadata Question...

    Comment:
    Recently Payne Consulting had a free download - no time limit to test. Now this free download is available for a trial 14 day period. There is a subsantial fee to purchase the product which seems to be a bit out of touch with what the product/tool is supposed to provide. I have been testing the 14-day download & have run into some glitches: i.e. refusing to 'clean' metadata from docs with Track Changes enabled & error messages on other docs which prompts me to ask: Has anyone else had any issues with this tool that they could share? Any problems? Anything at all? The $ Payne consulting are asking for this product seem excessive especially in light of problems I've enountered trying to do what I would consider a routine 'clean'.
    As usual, any/all comments welcome. TIA
    Patricia

  13. #13
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Metadata Question...

    I haven't tested it on any particularly complex documents. In my test, Payne's version 4.73 cleared everything it claimed to, with the exception of some hidden text secreted in a text box (a rather artificial situation). On the other hand, as noted above, I don't want all my stuff purged out en masse. I like more control. In my free time, I'm going to develop my own cleaner...

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •