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  1. #1
    2 Star Lounger
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    Formatted Addresses to Merge Format (Word 2003)

    I have a list of 300+ addresses in a Word document provided to me from a client. They are the format of:

    Name, Credentials
    Address1
    Address 2, Suite #
    City, State ZIP

    Name, Credentials
    Address1
    Address 2, Suite #
    City, State ZIP

    Before I attempt reformatting via sevarl macros to comma-delimited format, any better ideas? Or has somone already written a macro to do it?

    Thanks!

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Formatted Addresses to Merge Format (Word 2003

    Your post gives me a strange sense of deja vu... but I can't find the other thread. Hopefully someone has the solution at hand. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  3. #3
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    Re: Formatted Addresses to Merge Format (Word 2003)

    If you copy the data into Excel, you can use the method from the thread starting at <post#=475032>post 475032</post#>. See the attached workbook. Sheet1 contains data in the form you have them, Sheet2 the reformatted data.
    Attached Files Attached Files

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    Re: Formatted Addresses to Merge Format (Word 2003)

    For a document this size, we often just use the Find/Replace command to do the trick. The technique is to look for multiple consecutive Paragraph Marks (^p) and replace them with some strange character combination, say !@!. Then we replace the single Paragraph Marks with a tab (^t) and finally we go back and replace the !@! with a Paragraph Mark. If you had 20,000 records, you would want to find a better way, such as Hans suggests, but for 300 it should work pretty well and reasonably quickly.
    Wendell

  5. #5
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    Re: Formatted Addresses to Merge Format (Word 2003)

    Thank you, Wendell, that is nearly exactly what I ended up doing and it worked like a charm. I was a little "brain fried" when I wrote the post...

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