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  1. #1
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    Hide Caledar (Outlook 2002)

    I have a user that manages another persons calendar. (She is linked to his Outlook calendar). She frequently adds, moves and deletes meetings / appointments on his calendar.
    More than once she has added an appointment to her own calendar where she meant to add it to his. She wants to know if it is possible to hide her calendar, so that she does not add appointments to her calendar by accident! I have searched help, and also tried to find info on this on Microsoft support sites.
    Can anyone assist or confirm if this can be done!!!

    Thnx
    Regards,
    Rudi

  2. #2
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    Re: Hide Calendar (Outlook 2002)

    I have been doing some research on the MS sites, and Google, and have not been able to find anything about hiding the calendar!

    I then contacted the user and asked her to shade the one calendar a different colour, to distinguish between hers and her bosses! When she did this, both calendar colours changed to the same shading. Is there any other way to get the two calendars to be different so she can more easily distinguish between them?

    Thnx
    Regards,
    Rudi

  3. #3
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    Re: Hide Calendar (Outlook 2002)

    Hi Rudi

    It looks like an Outlook day for you today.

    I have this question all the time from PA's and Bosses calendars.

    Work arounds:


    Number 1
    add account to Folder List
    I find this easier to do via the Control Panel ( I am using W2000 so it may vary your end)

    1) Select Mail
    2) Select View or Change existing e-mail accounts, Next
    3) Select Exchange Server, click Change
    4) Click More Settings
    5) Click Advanced tab
    6) Click Add
    7) Type in user account name, OK
    8) Apply, OK, Next

    Open Outlook up and put Bosses/other users short cuts on a new Outlook shortcut bar

    Number 2

    If the user creates ID 10 T errors all the time <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>, I take remedial action which is not to put the mailbox on the Folder list as above and get them to do it the long way

    File-->Open--> Other Users Folder.

    This then takes away automation and makes the user "think" their process through removing error input.... hard thinking I am sure, but it is sometimes good to add user intervention in business processes for this very reason. Hope this helps
    Jerry

  4. #4
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    Re: Hide Calendar (Outlook 2002)

    Master Jezza,

    Some questions based on your reply... (BTW - Thanx for that!)

    Number 1.
    1. Is it necessary to complete this method in order to use the shortcut bar? I believe the user already has connection to her bosses calendar!
    2. Is this Outlook shortcut bar a new created toolbar? And if so, what button must I put onto the T/B to activate the bosses calendar

    Sorry for my negligence!
    Tx
    Regards,
    Rudi

  5. #5
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    Re: Hide Calendar (Outlook 2002)

    Hi Rudi

    I was doing an all eventualities response last time. It appears the work around 1 has already been done, so I would create a new Group, NOT shortcut as I said before. Then add the Bosses shortcuts in the new group. To further assist the PA to differentiate between the two change the size of the icons to small for the boss and hers (assumption) to large.
    Jerry

  6. #6
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    Re: Hide Calendar (Outlook 2002)

    I'm not sooo in tune with Outlook. How do I create a new group? And what do I do with this new group?
    Tx
    Regards,
    Rudi

  7. #7
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    Re: Hide Calendar (Outlook 2002)

    Rudi

    1) Right hand click Outlook bar on left side of app window--> Add New Group, give name to New Group.

    2) Open Folder List and then drag and drop the folder short cuts you need in the new group.

    Job Jobbed
    Jerry

  8. #8
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    Re: Hide Calendar (Outlook 2002)

    Ahh..got cha!
    Thnx for all your help!
    Regards,
    Rudi

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