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  1. #1
    Lounger
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    Outlook Bar and File system shortcuts (Outlook XP)

    My work version is XP, and my old version was '97. In '97 I hated the outlook bar and kept it off until I learned that I could set up an icon linked to folders in the real file system. That allowed me to drag e-mail out of the pst mailbox, drop it onto the icon, and it became a.msg file in the linked folder. Became valuable to me since admin put a 20M cap on the pst file size, and many of the mails were very large, and I'd always be getting my mail blocked by the Outlook police.<G>. I had one place to look for all the messages, and easy to backup.
    My problem: No matter where I search, I can't find a way to get messages out to the file system from within Outlook XP. The only way is to drag the message out of a normal-sized Outlook window into a destination Explorer folder, and thats a pain, so they stay in folders in the mailbox (not the inbox). As a result my current pst file is over 200M, and, I think, bogging things down.
    Any suggestions?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Outlook Bar and File system shortcuts (Outlook

    200MB doesn't seem that large to me... <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    You can always use File>Save As. The .msg format should always be an option, but the format might default to .txt for plain text, .htm for HTML, and so forth.

    We've had some threads in the past addressing macros that shortcut the process of saving to the file system. At least some of them dealt with saving and then stripping out the attachments, but one or two might have been a simple, direct "Save As MSG in the same place every time" kind of macros. If not, it should be possible to write one and assign it to a toolbar button.

  3. #3
    Lounger
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    Re: Outlook Bar and File system shortcuts (Outlook

    Thanks for responding.
    Didn't think about Macros. I tried to drag out a folder containing subfolders containing the .msg files, some of which had attachments. Only the top level folder is copied out. So I could probably do a macro to do that, and repeat periodically, but I'd have to do a different macro for each nested folder. Wonder if I can do a macro to run macros.....Makes me tired just thinking about it.

  4. #4
    5 Star Lounger st3333ve's Avatar
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    Re: Outlook Bar and File system shortcuts (Outlook

    I'm probably misunderstanding your post. I'm using Outlook XP and I can click-and-drag a folder from Explorer to the Outlook bar to create a shortcut to that folder. Then, when I right-click-and-drag a message from my Inbox to that shortcut and choose "Copy here," a copy of that message (with a .msg extension) ends up in that folder.

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