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  1. #1
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    Graduate Students e-mail Traffic (Outlook 2003)

    Graduate Council takes a position is to recommend that something be done to resolve the problem of graduate students becoming frustrated with the campus e-mail accounts. Presently, graduate students report that they do not use or consult their college e-mail accounts. Reasons: They received material perhaps relevant to undergraduates (i.e. about lacrosse, College dance, etc. ) that have either or bearing to their lives. Graduate students feel the burden of having to manage multiple e-mail boxes (College, Work, home, etc). Would prefer to have their college e-mail forwarded directly to their existing e-mail accounts. College needs to communicate critical time sensitive information to these students from time to time (i.e., message from the President, safety and secuirty). If the student igonore those e-mail accounts, they will not receive these messages.

    Can Outlook be redesgined for graduate students and respond to the following system requirement: Access to graduate student e-mail accounts should only be given college administrators and graduate faulity. These students should not be included in e-mail addessed to all students (meaning undergraduate). Other school-side information provided via e-mail to undergraduates must be availble through public folder, or other means, so that graduate students who want the material can seek it. Any help??

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    Re: Graduate Students e-mail Traffic (Outlook 2003

    This seems to be very much an issue of how the College handles its Distribution lists. As it stands, it seems quite clear that no effort whatsoever is made - at the Central Admin level - to make Distinctions between its users. I would strongly suspect that the Faculty receive different treatment in their mailboxes from the students. On that basis, it should well be within the College's existing resources to set up a separate Grad Student distribution list - excluding lacrosse etc etc. Trying to reconfigure Outlook would require a disproportionately greater level of resource. Suggest you have a strong word with the College Dean. HTH
    Gre

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Graduate Students e-mail Traffic (Outlook 2003

    Although there are some organizations which have a "take it or leave it" policy with respect to email announcements, there are plenty of others that implement optional and non-optional distributions. People should be able to opt in and out of news about social events. This might require some changes to the list server software if it can't let students administer their own preferences.

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    Re: Graduate Students e-mail Traffic (Outlook 2003)

    Regarding:

    > Would prefer to have their college e-mail forwarded directly to their existing e-mail accounts

    Outlook/Exchange Server users can set up a rule forwarding all messages to another email address. A graduate student (or anyone else) would need to do this once initially on each Exchanger Server account. Once the rule is operational, in Outlook 2003/Exchange 2003 the Rule becomes a server-side rule, and operates even though Outlook is not active or logged on, PROVIDED the feature is not disabled by Server Admin (some do for anti-spam reasons). To create the Rule in 2003, the steps should be: from the main application window, select Tools | Rules and Alerts | New rule | Start from a blank rule | Check messages when they arrive | Move a message | Where my name is in the TO box | Forward to <fill in the forwarding address line by selecting the address> | Finish

    See http://www.slipstick.com/rules/index.htm, http://www.slipstick.com/rules/serverbased.htm, <!mskb=247890>Microsoft Knowledge Base Article 247890<!/mskb> and <!mskb=256141>Microsoft Knowledge Base Article 256141<!/mskb>

    For your amusement, I discovered a little intercollegiate IT plagiarization, and the common answer is neither complete nor correct.

    http://connectsupport.wsu.edu/Exchange Outlook FAQs/Email FAQ's.htm#L5
    http://www.its.uiowa.edu/cs/exchange....html#redirect
    -John ... I float in liquid gardens
    UTC -7DS

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