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  1. #1
    Uranium Lounger
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    Re: Multiple Individual Adresses (Outlook 2003)

    This is MS trying to be helpful; XP+ have improved capabilities to handle up to three email addresses (and to operate as a fax client on a Server, but not on a standalone machine). If you go to your Contacts folder and select your target Contacts, then select Actions | New message to Contact, the primary address is chosen. HTH.
    -John ... I float in liquid gardens
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  2. #2
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    Re: Multiple Individual Adresses (Outlook 2003)

    Sorry John - I must be missing something <img src=/S/blank.gif border=0 alt=blank width=15 height=15> The suggested solution only seems to relate to one address at a time but not a list.

  3. #3
    Uranium Lounger
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    Re: Multiple Individual Adresses (Outlook 2003)

    Users can select multiple contiguous Contacts at one time by clicking the first and shift-clicking the last, or they can select multiple non-contiguous Contacts by Ctrl-clicking each one, then use the menu as above, and the primary address for every selected Contact will be put in the TO field in a blank message in a compose window. Does that help?

    (I hope so, otherwise <big>Welcome to the Lounge!</big> sounds a bit hollow.) <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    -John ... I float in liquid gardens
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  4. #4
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    Multiple Individual Adresses (Outlook 2003)

    Edited by HansV to crop large screenshot - please don't post images over 640x480 in size

    I upgraded from Outlook 2000 to 2003 and found an annoying problem not inherent in the former program. On doing a multiple mail-out, rather than listing a single instance for an individual based on that individual's prime e-mail address, Outlook 2003 takes it upon itself to list all e-mail addresses plus fax numbers for that individual resulting in multiple instances of an individual's name. Is there anyway that I can get Outlook 2003 to behave like Outlook in its single individual listing (and with it the individual's prime e-mail address) functionality without having to going back to using Outlook 2000 with all the problems that entails?

  5. #5
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    Re: Multiple Individual Adresses (Outlook 2003)

    Yes but if using the click-shift option what it does is to select all the names (regardless as to whether they have e-mail addresses or not - after all it is an address book) and puts them all into the "To" header. <img src=/S/heavy.gif border=0 alt=heavy width=40 height=34> Using the standard Outlook 2000 method (no longer available with Outlook 32003), those names without e-mail addresses are automatically weeded out. And most importantly they go into the "Bcc" header where I intend them to be. Nevertheless, I am still grateful for a workable solution that you have provided me <img src=/S/thankyou.gif border=0 alt=thankyou width=40 height=15>

  6. #6
    Uranium Lounger
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    Re: Multiple Individual Adresses (Outlook 2003)

    Yes, the shift-click selection is not much use, but ctrl-clicking is useful.

    BTW, here

    <post#=462214>post 462214</post#>
    <post#=334969>post 334969</post#>
    <post#=323387>post 323387</post#>
    <post#=288453>post 288453</post#>
    <post#=265601>post 265601</post#>
    <post#=259759>post 259759</post#>

    are some threads on things you can do to either clarify or eliminate the fax number listings, if they are of interest to you.
    -John ... I float in liquid gardens
    UTC -7ąDS

  7. #7
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    Re: Multiple Individual Adresses (Outlook 2003)

    Obviously this is a problem experienced by many users. <img src=/S/cooked.gif border=0 alt=cooked width=50 height=46> I am a simple soul. <img src=/S/innocent.gif border=0 alt=innocent width=20 height=20> I can't see why MSoft can't have a facility once all the addresses are copied over to the "To:" header (in my case the preferred "Bcc" header) why it is not possible to "select" the whole copied list, "right click" the "selection" do a search for "fax" and then delete all the "fax" entries in the list. <img src=/S/clever.gif border=0 alt=clever width=15 height=15> The macro solution or modifying the fax numbers may only be partial solution as sometimes there is a use for fax numbers (which in my case I can no longer use having upgraded from dial-up to broadband - but that is a different topic). Also the Sperry Software fix for faxes still does not fix multiple e-mail addresses in the list. But as already noted you have provided me with a work around. Cheers. <img src=/S/salute.gif border=0 alt=salute width=15 height=20>

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