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  1. #1
    4 Star Lounger
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    Re-use of images (WORD 97/2000/2003 ..)

    Just wondering if it is possible to re-use a graphics image file in several documents so that if the image CHANGES in the future then all we have to do is just REPLACE the image file with the new contents and somehow ALL documents using it would display the CHANGED image.

    We can do similar with text by using custom document properties or document variables but I can't seem to find a way of doing something similar for an image (JPG file).

    I have several documents all displaying the same IMAGES and now I need to replace those images with different content. There are about 50 different documents so doing them manually will take a looooooooooooooooong time & also not future proof [img]/forums/images/smilies/sad.gif[/img].

    Thanks in advance

    Robie.
    Thanks.
    Robie

  2. #2
    Plutonium Lounger
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    Re: Re-use of images (WORD 97/2000/2003 ..)

    If you insert a picture as a link, rather than embed it, Word will update it automatically. It also saves space (the picture is stored only once, instead of in each document separately).

  3. #3
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    Re: Re-use of images (WORD 97/2000/2003 ..)

    Thanks. That is extremely useful.

    It works fine in Word - unfortunately when I convert the document to HTM/HTML the image is smuged up - totally useless. It looks perfect in WORD but in HTM.

    I guess I will have to all of them manually until I find a better way of converting from WORD to HTM. BTW: I am using the Word Filter to do the conversion.

    Robie
    Thanks.
    Robie

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    Super Moderator jscher2000's Avatar
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    Re: Re-use of images (WORD 97/2000/2003 ..)

    Word has many, many unclearly explained options for HTML output, split over many tabs in the Web Options dialog and possibly elsewhere as well. The later the version of Word, the more options. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> Anyway, if you check the box to allow PNG you should get very nice graphics exported, but this might not be available with all browser compatibility settings.

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    Re: Re-use of images (WORD 97/2000/2003 ..)

    What format are your images? HTML typically only supports JPEG, GIF and PNG so perhaps the filter is not doing a conversion correctly on linked images.

    An alternative is to unlink the images in a COPY of the master file before you save as HTML since the HTML file is an exported output that shouldn't be further edited anyway. Unlinking can be done by selecting all and pressing Ctrl-Shift-F9.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Super Moderator jscher2000's Avatar
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    Re: Re-use of images (WORD 97/2000/2003 ..)

    As a footnote to Andrew's post, in the context of a linked image (INCLUDEPICTURE), to "unlink" the field means to copy the picture into the document as an inline picture. (At least I think it's always an inline picture...)

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    Re: Re-use of images (WORD 97/2000/2003 ..)

    Hi Robie,

    When saving to HTML, you can change the picture resolution. Increasing it (and/or the target monitor's resolution) might make the pictures clearer. To do this look under File|Save As Web Page|Tools|Web Options|Pictures. Changing the file formats there to VML and/or PNG might also improve things.

    Cheers
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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