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  1. #1
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    Word Outline Numbering limit characters (2002)

    We are using Word's Outline Numbering feature linked to Styles. In the Outline Numbering box, the Number format seems to be limited to 23 characters (including the number). We need to put the following text in as leading characters to the numbering scheme: Request for Admission No. x. That is too many characters for the Number format box.
    Does anyone have a workaround for long leading characters in an outline numbering scheme? We've thought about using AutoText, but since the long, legal documents are built using Word Styles, it seems a shame that we can't use Word's outline numbering feature linked to styles to accomplish this frequently-used task.

    Any suggestions would be appreciated. Thanks!

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    Re: Word Outline Numbering limit characters (2002)

    An interesting question - I haven't seen this before. One possible workaround would be to put the text into a two column, single row table and use the first cell for the text in one style and the second cell could contain the number or "No. #" brought in with another style.

    This could be contained in an autotext entry to assist the users. It would change the way the TOC includes this content but perhaps you don't need this or may even prefer the cleaner look there.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  3. #3
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    Re: Word Outline Numbering limit characters (2002)

    Just a bit of an idea, could you do something with Captions. Each caption style allows quite a lot of text before the number, and can include the previous heading level as well as the caption number. Not as sophisticated as Outline numbering though.

    StuartR

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    5 Star Lounger kmurdock's Avatar
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    Re: Word Outline Numbering limit characters (2002)

    This may be what you're trying to avoid, but why not use SEQ field codes to insert the numbers? Then you can have

    "REQUEST FOR ADMISSION NO. 1:"

    followed by
    "OBJECTION TO RESPONSE TO REQUEST FOR ADMISSION NO. 1:"

    and/or
    "RESPONSE TO REQUEST FOR ADMISSION NO. 1:"

    Define each sequence separately and each will increment independently. The field codes from above would look something little like this:
    { SEQ Admission * Arabic }
    { SEQ Objection * Arabic }
    { SEQ Response * Arabic }

    Assign the entire phrase to AutoText and insert using a macro. If you have to go back and insert a request, you'll have to update fields, but this is a fairly flexible yet stable way of handling discovery. You can also easily manipulate the field code if you need to skip numbers. The following code will jump the sequence to 4 (which will be followed by 5, 6, etc.), if you only object to Requests 1 and 4.

    { SEQ Admission * Arabic r 4 }

    You'll find you may need to update fields often, but that can be handled with a macro, too.

    Kim

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    Re: Word Outline Numbering limit characters (2002)

    Yes, you could even take it one step further & do something like:

    { quote

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    5 Star Lounger kmurdock's Avatar
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    Re: Word Outline Numbering limit characters (2002)

    Well, ya get something, ya lose something.

    I kind of like the stickiness of the numbers... it gives me the illusion of being in control. <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>

    K

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    Re: Word Outline Numbering limit characters (2002)

    With ListNum fields instead of Seq fields, you could avoid the need for field updating.
    RESPONSE TO REQUEST FOR ADMISSION NO { ListNum admission }
    Select the field, and open "Format > Bullets and numbering", and edit the list template "admission" to get the proper numbering 1,2,3 without any trailing punctuation.

    You could use the same list template in other numbered styles. So you could use regular outline numbered styles when the preceeding text is short, and ListNum fields if not.

    The trick with the Quote field won't work with ListNum fields, though.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

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    Re: Word Outline Numbering limit characters (2002)

    Thank you all. We did end up going with a solution similar to what Kmurdock proposed.

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    5 Star Lounger kmurdock's Avatar
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    Re: Word Outline Numbering limit characters (2002)

    Hi Klaus,

    Your response intrigued me. First you created a field code with a (new) specific list template, namely "admission." Then you said to go to the list templates and customize "admission" appropriately. Does this mean that if you name a list template in a field code -- you are in effect grabbing one of the list template locations and actually naming it on the fly?

    Thanks, K

  10. #10
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    Re: Word Outline Numbering limit characters (2002)

    I didn't think it through. Yes, you can set up a list template the way you want and use it in ListNum fields, just by creating one, say { ListNum myList }, selecting it, and then editing the list template in "Format > Bullets and numbering".

    If you want to edit the list template later on, you best select the first (level 1) field... else Word gets confused. Or use VBA to define and edit it... That's the advice the numbering gurus give you, but it's not quite trivial to write the code.

    It might have been difficult to mix ListNum fields and styles (attached to the same template) here, though, since one level of an outline can only be linked to one style. So you couldn't use that same level (with the text) in a ListNum field, since ListNum fields don't have a field switch to get just the numbering, without the text.
    You could have probably set up a style for "REQUEST FOR ADMISSION NO 1" at level 1, and "REQUEST FOR ADMISSION NO 1" (with the level 1 number, not the level 2 number) also at level 2.
    And then use RESPONSE TO { ListNum yourTemplate L2 } or OBJECTION TO RESPONSE TO { ListNum yourTemplate L2 }.

    But then, it might have been easier to use a StyleRef field for the "REQUEST FOR ADMISSION NO 1", and type the rest of the text in front of that.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

  11. #11
    5 Star Lounger kmurdock's Avatar
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    Re: Word Outline Numbering limit characters (2002)

    Klaus,

    Yep, I know it's not trivial -- been there, done that. But this is a nifty piece of info I didn't know about.

    FYI, discovery documents don't usually include heirarchical numbering schemes, so the listnum field ought to work fine -- it doesn't even need to be linked to a style. Obviously, it should have one... but it would simplify the document to have the same style for any "REQUEST FOR..." phrase and use an AutoText to insert the text and the field. Then set up separate listnum names for each kind of REQUEST or RESPONSE or OBJECTION, so the various kinds of numbered paragraphs can increment independently (as they don't always progress in the civilized manner you expect from numbers).

    Thank you for the elucidation!

    Kim

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