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  1. #1
    Lounger
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    Opening embedded powerpoint presentations in word. (2000)

    Hi All,

    I am trying to open an embedded PPT file from word into edit view. By default this method of opening the presentation seems to bring it up in slideshow view. How can this behaviour be circumvented??

    Thanks in advance for your response!

    Rob.

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    Super Moderator jscher2000's Avatar
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    Re: Opening embedded powerpoint presentations in w

    I'm curious whether it is determined by the field code. If you press Alt+F9, what does the EMBED field code say?

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    Re: Opening embedded powerpoint presentations in w

    This is the actual field code:
    {EMBED PowerPoint.Show.8}

    I've googled this and while there a few listed switches for this field code, nothing seems relevant.


    Any other thoughts???

    Thanks, Rob.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    If you right-click the PowerPoint object, the popup menu will have a Presentation Object submenu, with - among others - these options:

    Show - open as slideshow.
    Edit - edit presentation inline (in the Word document).
    Open - edit presentation in a separate PowerPoint window.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    Thank you for your response Hans.

    I should have been more clear. I would like the presentation to open, by double click, into edit mode.

    This way I can avoid recipients of the document having to know the right-click command

    Thanks Again,

    Rob.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    I don't think that is possible. Others will correct me if I'm wrong.

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    Super Moderator jscher2000's Avatar
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    Re: Opening embedded powerpoint presentations in w

    I tried to track down the source of this behavior, and I can't find it. In the registry, the default Shell action (e.g., Windows Explorer double-click) for PowerPoint.Show.8 is "open" not "show." If you try to customize the shortcut menus, under ActiveX you get Presentation Options but it is a dead end; apparently Word builds this menu on the fly. But your document should not be editing the registry or toolbars anyway. I checked the default classes created by Office XP, and other than PowerPoint.Show, and I found nothing more generic that sounds like an editable object (PowerPoint.Slide does not apply to your situation).

    Best bet: put a caption or other notation to the user to right-click the object.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    This would defeat the use of links in any presentation.

    A presentation is designed to be shown NOT edited.

    Why would one ever want to do this?

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    Hi Dave,

    While I would agree that in most cases the default behaviour is most advisable. It seems odd that the embedded double click action is different within Word than within other MS products. Interestingly, if you embed within Powerpoint, and double click, it opens in edit mode (Similarly with windows explorer and e-mail (Outlook).

    In my case I am looking to share a large document, with multiple presentations, included for reference. In almost no case, will the target audience need to review any entire presentation. But... many of them will want to review specific portions or slides. In my opinion this is easier done when the presentation opens in edit mode rather than Slideshow. Each of my target audience will be familiar with opening the embedded presentation by double-clicking (rather than the right click method). But... very few of the intended audience will know what to do when faced with the slide view of the presentation. Last, but not least, many of these folks will proceed to hit escape, closing PowerPoint and thus not get access to the info they are attempting to review. This will lead to calls to myself. Many angry voices insinuating that this behaviour, which is not what they expected, is somehow my doing...

    And this is why I asked my initial question.

    Thanks to all who responded. I will now prepare for the ringing of the phone.

    Rob.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    But why do you include a presentation in a Word document if you expect users to edit it? I'd provide the presentations as separate files.

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    Re: Opening embedded powerpoint presentations in word. (2000)

    I'm not really expecting anyone to edit the presentations. Rather, they will selectively review the contents. A chart her, a table here. Perhaps they will copy a snippet of one reference, to compare to the Word document.

    As to why sent one file rather than many. It simply seems to make more sense. Much like minutes from a meeting, or appendices following the report. Many users expect this natural flow of information.

    The majority of the user group that I intend to send to is familiar with Powerpoint slide creation and navigation. But as I mentioned. when faced with the intro to a slideshow, they will either click or press 'ESC'. Either way, their attempts to review (not edit) the presentation will be more difficult in the sildeshow view than in regular plain old edit mode.

    Or at least I think it will be.

    Am I thinking about this wrong? Will my users know what they are doing? Is there a better way of distributing multiple documents, with the intent of having users review contents (but not change it)?

    I am open to suggestions.

    Rob

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    Re: Opening embedded powerpoint presentations in word. (2000)

    Robert

    Probably jumping in here too late but could you save your presentation as a powerpoint slideshow(*.pps), or a sample of the slides you want, then embed that file.

    I have just test run an example, double clicked it, it shows my slide, I esc and I am back to my word document again...just an idea as that way no one can change my original presentation <img src=/S/wink.gif border=0 alt=wink width=15 height=15>
    Jerry

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    Super Moderator jscher2000's Avatar
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    Re: Opening embedded powerpoint presentations in w

    Word is a very convenient container, and handy if the document is primarily read only, so that corruption of the internal structure is not a concern.

    Other common option is a ZIP archive, preferably with an index either in Word (using hyperlinks) or HTML (using hyperlinks) format for easy reference as to the contents of the files. This does take a bit more commitment, as typically the recipient would need to extract the archive to disk to make all the links work.

    While I can appreciate that people will double-click most anything as their first attempt to open it, if your audience cannot understand a little note telling them to right-click the object, then surely they are in deep trouble in comprehending the actual content of your presentations. <img src=/S/wink.gif border=0 alt=wink width=15 height=15>

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