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  1. #1
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    Document Purpose (WordXP)

    My office uses a series of Word templates to create documents. The templates are identical (they all have the same styles). The only difference is that the "boilerplate" text in each template is slightly different. For maintainability, I would like to be able to use just the one template and use autotext entries to insert the boilerplate text.
    The only problem I have is that at times I need to know for what purpose the document was created. This is where the different templates assist (ie by looking at the attached template I can currently see by its name what the main purpose for the document is).
    I was wondering if there would be an easy way to use a single template, but to be able to identify the purpose for which the document was created? Are the document properties a good place to store this information? [I am afraid to use this because it can be modified]

  2. #2
    Plutonium Lounger
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    Re: Document Purpose (WordXP)

    It's true that the user can change document properties, but then, the user can also change the attached template... <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>
    You could also store the info in an AutoText entry, but again, the end user could modify its contents.
    An alternative could be to store information in a document variable; this can only be done through VBA, so the average user will not know how to modify it. The contents of a document variable can be displayed in the document using a DocVariable field.

  3. #3
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    Re: Document Purpose (WordXP)

    With a little bit of programming, upon starting a new doc based on the template you can ask what type of doc the user wants and fill the doc accordingly with autotext entries.

  4. #4
    Platinum Lounger
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    Re: Document Purpose (WordXP)

    An alternative to a document property is a document variable, which can not be changed by the user.
    You would need some (simple) VBA code to set and retrieve it though.

    Alan

  5. #5
    Plutonium Lounger
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    Re: Document Purpose (WordXP)

    Thanks for the support <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>

  6. #6
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    Re: Document Purpose (WordXP)

    <img src=/S/rofl.gif border=0 alt=rofl width=15 height=15> I must have skimmed you last sentences too quickly. Still... I'm sure you appreciate the assurance of a consensus. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Alan

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