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  1. #1
    4 Star Lounger
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    Sharing/working collaboratively on a file

    I am looking for a way to be able to have different people from varied locations work on or update a document / spreadsheet. I would presume the way to do this would be over the internet using some sort of application. We currently still use Office 97. There are moves to upgrade to Office 2003 but not until March 2006. My need cannot wait until then.

    Any ideas?

    Kerry

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    Re: Sharing/working collaboratively on a file

    Both Word and Excel have an option File | Send To | Routing Recipient... You specify a routing list, and the document/workbook will be sent to the first e-mail address in the list; the recipient can edit it, then send it to the next e-mail address etc. You can specify that it will be returned to the originator at the end.

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    Re: Sharing/working collaboratively on a file

    Hi Hans

    I have worked with Routing, but that doesnt do what I am wanting.

    I want to place a file somewhere that mutliple people can access it at anytime. This is a checklist/register were we want to indicate that a particular action has taken place when it happens. Our Intranet only allows for someone to post a file and only that person can edit the file.

  4. #4
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    Re: Sharing/working collaboratively on a file

    Hi Kerry,

    Is there any chance you have a Windows 2003 Server available? If so, you can use Windows SharePoint Services, which should meet all of the requirements you stated earlier.

  5. #5
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    Re: Sharing/working collaboratively on a file

    Hi Mark
    There will be an issue with Office version for this to work. We experimented at work and we found its functionality only worked well with Office 2003. Once Office 2003 was loaded it was great. FYI
    Jerry

  6. #6
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    Re: Sharing/working collaboratively on a file

    Yes and no. You can still upload and share files within SharePoint directly - without even involving Office. Granted, if you have Office 2003 you will be able to use some of the extended integration features. But a specific version of Office is not required in order to meet the goals expressed here.

  7. #7
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    Re: Sharing/working collaboratively on a file

    Thanks for the clarification, I was probably grumbling about some of the functionality, but agreed it should be OK for this issue <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>
    Jerry

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    Re: Sharing/working collaboratively on a file

    <P ID="edit" class=small>(Edited by AlanMiller on 21-Oct-05 00:39. Extra info...)</P>Hi Kerry

    I'm not sure of your requirements for multiple/ simultaneous access, but I'm guessing you only want one person editing the file at any given time. (If not, you're probably asking for trouble, with multiple "most recent" versions floating around). They used a fairly simple but effective system at a software engineering company I did some work for. I'd imagine it's adaptable to an internet FTP site. It went something like this:

    The user(s) directory contained these files:
    - WorkingDocument
    - Message
    - DownloadScript
    - UploadScript

    If somebody downloads the WorkingDocument to edit, using the DownloadScript, Message is renamed to "Available for read only". DownloadScript requires a valid user password, which is recorded as the "current" password. The (modified) WorkingDocument is uploaded via the UploadScript and will only be accepted if the current user password is tendered. The Message is then renamed to "Available for Editing"... and so on.

    You mention a "checklist/register". If this is a serial file (chronological log, where users simply append to the end of file) then it's even easier.

    Hope that provides some ideas.

    Alan

    Added: Visual Studio: Visual SourceSafe is the MS implementation of the above (plus lots more). There's an explanatory tutorial at Visual Sourcesafe

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