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  1. #1
    EarlMorton
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    Style analysis tool

    I inherit many Word documents that have been created with little or no use of styles, and that I need to clean up and revise. I'm looking for a program or macro that will analyze the styles in a document or template to help me find out where I'm starting from and decide how best to proceed. Perhaps it could also serve as a style-sheet for the document, to pass on to future editors of the document.

    This tool would list all the styles in the document, indicating their categories (built-in, in-use, user-defined). It would show all the characteristics of each style in a standard format. For built-in styles, it would indicate in some way any variations from the default definition. It would indicate what percentage of the text in each style has been overridden by direct formatting. It would compare the styles in the document and the template, and report any differences. For style hierarchies, it would indicate any style's characteristics that are different from its parent style.

    Maybe the tool could put the entire analysis into an Excel spreadsheet or Access table so the data could be sorted or queried for analysis.

    The tool might optionally go through the document and mark with highlighting all text that has direct formatting applied, or all text with a specific style applied.

    Right now we are using Word 97, but we'll be going to Word 2000 soon. Does anybody know of anything like this?

    Thanks!

    Earl Morton
    The Boeing Company

  2. #2
    Platinum Lounger
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    Re: Style analysis tool

    Somewhere I have a Style Analyzer tool I wrote a copuple of years ago. Rips through all files in a directory sub-tree and produces a single document with a single table listing one example of every style found and a reference to that occurrence. It was meant as a starting point for someone assuming control of a department's documents. "Who is using what styles, and where". Could be modified, of couyrse, to become a full cross-referencer and list every style in use in every document. Note that by "in use" I mean actually in use in the document. Word means "was once used, may not be actually in use right now, but who cares?".

    My Document Cleanser will, amongst other things, apply a named style to all paragraphs containing user-specified text.

  3. #3
    Lounger
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    Re: Style analysis tool

    this sounds much like the problem i have ...
    have 2 documents (Word97 SR2) which i need to merge. however, the style names are duplicated BUT do not match.
    both documents are fairly hefty so i don't really want to do it manually <img src=/S/frown.gif border=0 alt=frown width=15 height=15>
    i'd like to be able to produce a list of styles (including the formatting) for each document to see where the problems lie.
    any ideas gratefully recieved.

  4. #4
    Star Lounger
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    Re: Style analysis tool

    Edited: <!t><!/t> and <!t><!/t> tags added around the URL to make the link live. -Mod.

    Our firm uses a commercially available tool from MicroSystems called DocXTools which performs this kind of analysis AND does cleanup as well. It has been worth every penny we paid for it in time and effort saved. I highly recommend it. Visit them at http://www.microsystems.com.

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