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  1. #1
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    Track change problem (2003 Prof. SP1)

    Text copied from a document with track changes on into a new document (or a document not tracking changes) sometimes comes in showing the tracked changes, sometimes it comes in with all changes accepted. What controls this? I've noticed it several times; usually we don't want the changes to show -- if they are, we just accept all changes.

    But I was working on a resubmittal of a proposal and we needed changes tracked. I had to copy in a section from the Tech volume to replace the same text in the Mgmt volume (same text appeared both places). The writers decided to change the text in one place only. I turned track changes off and deleted the original text. But I could not copy the text in so that the changes would show; if track changes was turned off, the text came in from the Tech volume with all changes accepted. If I turned on track changes, it all came in as new inserted text. Since the volumes were otherwise completely different I couldn't merge changes.

    So I turned off track changes in the Tech vol. and deleted all text but the stuff I wanted to copy. Saved with another name, then inserted that text into the Mgmt vol. Came in as I wanted, and I could save the document. But then we couldn't get it opened without an error that we had to repair. The repair ruined all the tables in the document, so it was unusable. Sent an error report to Microsoft and the response was that I had run into a problem Microsoft knew about and there was an update I needed to download. I don't think the error had anything to do with track changes, tho, since all my tables & bulleted text were "repaired". And as a user I can't download anything -- have to go thru our Systems people.

    Is there a way to keep the original track changes showing when you copy text from one place to another?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Track change problem (2003 Prof. SP1)

    <P ID="edit" class=small>(Edited by jscher2000 on 06-Nov-05 21:25. Oops, typo...)</P>I was under the impression that the only way to transfer the tracked changes was to use Save As; I thought that pasting always pasted as "final" (or as a new insertion, if the receiving document is tracking changes). I think it is unusual that you sometimes get the tracked changes to carry over simply by pasting, and I'm not sure what's causing that. Unless it is a new feature of Word 2003.

  3. #3
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    Re: Track change problem (2003 Prof. SP1)

    It happened quite a bit in Office 2K -- I don't really keep track, but I'm pretty sure its happened since we switched to 2003. Maybe its freak behavior -- trouble was I was counting on that behavior. Thanks.

  4. #4
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    Re: Track change problem (2003 Prof. SP1)

    There is a way to copy track changes in 2003, but excuse me if this is a little confusing, as i'm not using 2003 at the moment, so can't exactly recreate on my machine at the moment.

    What you need to do (I think) is ensure you've got the Track Changes toolbar showing in your source document. Ensure that it is saying "final showing markups". Now copy the text (in sections to keep things manageable) and go to your new document. Now, I think, make sure track changes is turned off on your new document, then "Edit" "Paste Speciall" "Unformatted Text". Fingers crossed that should have brought the changes over. if they're not showing try viewing "Final Showing Markups".

    I'm sorry this is a bit garbled, but it may work with a bit jigging.

  5. #5
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    Re: Track change problem (2003 Prof. SP1)

    Edited by HansV to make url clickable (added <!t><!/t> before, and <!t><!/t> after the address)

    Actuall, this might be easier

    http://www.shaunakelly.com/word/trackchang...ks.html#Copying

  6. #6
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    Re: Track change problem (2003 Prof. SP1)

    Thanks. I'd already tried all ways, including this (at least I was sure I had). Tried again tonite (I saved these docs for documentation of my problem) and this time it worked!

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