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  1. #1
    Star Lounger
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    synchronising outlook files

    Sorry - I know this must have been discussed ad nauseam but what is the best way to synchronise outlook 2000 files? I have a notebook and a desktop. While I am away (weeks at a time), both me and my secretary are sending and receiving emails. One my return I am faced with two different *.pst files. Any source of a simple "how to" would be appreciated.

    TIA

    Richard Joss

  2. #2
    New Lounger
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    Re: synchronising outlook files

    Here's what I've done in the past - it's not elegant, but it works. Pick one machine to be the "master" .pst. On the other machine, select Tools > Services > (Select the service on the service tab) > Properties > Advanced. On that dialog box, near the bottom is a Delivery section. Check the box in front of "Leave a copy of messages on server" - that way the message will be left on the server until the "master" PC picks it up. The above directions are for Corporate/Workgroup; I know from past experience that there's an equivalent option for Internet Mail Only as well. Unfortunately, that only addresses the incoming messages; if I needed a message from the "slave" system badly enough, I sent it to a Hotmail account, then switched to the other system and forwarded it back to myself.

  3. #3
    Star Lounger
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    Re: synchronising outlook files

    Hi - thanks for your reply. I sort of do this at the moment and, as you observe, send myself copies so that both machines pick up the out-going mail as well.

    However, it is very inefficient is'nt it? I also tend to copy the latest *.pst file from one machine to another. But this has it's downside too - what happens is that when I log on with my notebook after several weeks it insists in downloading the last 70-80 messages that are still on the server, even if the lastest file copied over from another machine already has those messages included!

    Finally, I use the internet mail only version and cannot look at the messages on the server before downloading. Do you have the same problem?

    As an aside, I heard such wondrous stories about the MVPs or whatever the gurus on these sites are called but they seem strangely silent on this one? <g>

    Regards

    Richard

  4. #4
    Platinum Lounger
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    Re: synchronising outlook files

    everyone is silent because there is no easy way to sync psts, only lame hacks.

    you can try using an online service - visto or fusionone. some like it, others don't.

    internet mode doesn't have a remote mail feature, you can try other mail utilities, such as magicmail or eremove, that let you look at mail on pop servers and delete spam etc.

  5. #5
    New Lounger
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    Re: synchronising outlook files

    Yes, it's very inefficient. Your situation is much worse than mine ever was, though. I was just trying to keep my office PC in sync with my home PC; simply replacing both PC's with a desktop replacement laptop solved my problem. Not being able to preview messages isn't really a problem for me, I've got an ADSL line at home as well as at the office; even large attachments aren't much of an irritation.
    - Bob

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    Star Lounger
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    Re: synchronising outlook files

    Mary - thanks for replying - I feared as much. Do you, by any chance, know if Outlook 2002 improves on the sync. situation?

    I would be quite prepared to dump outlook altogether if there was any package that incorporates diary, contacts and email etc? Do you know of anything?

    Regards

    Richard

  7. #7
    Platinum Lounger
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    Re: synchronising outlook files

    no, outlook 2002 is not any better.

    i'm not aware of any complete package - there are other PIMs and there are other mail clients.

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