Page 1 of 2 12 LastLast
Results 1 to 15 of 19
  1. #1
    Lounger
    Join Date
    May 2002
    Location
    Park City, UT USA, Utah, USA
    Posts
    37
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Background of Word Document

    Problem:
    Is it possible to have the words "Draft Copy" printed at a 90 degree position to, and underneath, the normal page of verbage that I might forward on to someone. Further, is it possible to somehow encode it so the recipient cannot delete the "Draft Copy", thus ensuring that the page of verbage is not appropriated for personal use by the recipient?

    I work with Word 2000

    Any help would be appreciated.

  2. #2
    Gold Lounger
    Join Date
    Dec 2000
    Location
    Hollywood (sorta), California, USA
    Posts
    2,759
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Put the "Draft Copy" text in the header using Word art, a graphic or just formatted text, then protect the document with a write password. 'Zabout all you can do to protect it. See attached
    Attached Files Attached Files
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  3. #3
    Lounger
    Join Date
    May 2002
    Location
    Park City, UT USA, Utah, USA
    Posts
    37
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Kevin:

    Thank you very much. I particularly liked the attachment with "draft copy" on the paper, which you could then write over.

    Question:

    If I write protect the "draft copy" part, is it then still possible to send the document back and forth, with all parties making changes, until an agreed upon document is created, at which time I could then remove "draft copy" ?

    JLade

  4. #4
    Gold Lounger
    Join Date
    Dec 2000
    Location
    Hollywood (sorta), California, USA
    Posts
    2,759
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    You can't write protect the "Draft Copy" text or graphic. Anyone who knows that the item is in the header can view headers and delete it. You could get clever and put code in the document "project" that disables the viewing of headers/footers. A password on the project would add fairly reliable security just in case. Disabling header/footer viewing is fine, I guess, as long as none of the users is required to make changes to the headers/footers.

    When the draft sessions are complete you could open the project using the password (known only to you and the FBI), remove or disable the "locking" code, then view headers/footers and remove the draft copy text.

    Sounds like write protecting the document is not what you want, since the various users need to modify the original.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  5. #5
    Lounger
    Join Date
    May 2002
    Location
    Park City, UT USA, Utah, USA
    Posts
    37
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Kevin:

    Thanks Again

    JLade

  6. #6
    Platinum Lounger
    Join Date
    Dec 2000
    Location
    Queanbeyan, New South Wales, Australia
    Posts
    3,730
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    One way to protect the headers only, without code, is to create a document, and put a continuous section break in the first character of the document. Then protect the document for forms- Tools, Protect, Forms, click on sections. Then untick section 2. Also put a password in the protect.

    That will enable users to change document text without changing the header.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  7. #7
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Background of Word Document

    Will it also stop them putting another section break at the front of the unprotected section to override the limitation?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  8. #8
    Platinum Lounger
    Join Date
    Dec 2000
    Location
    Queanbeyan, New South Wales, Australia
    Posts
    3,730
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    If it's protected, they won't be able to put another section in front of the protected section, as far as I can see.

    However, if the document is protected, there are limitations on formatting etc, which might make it not too useful.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  9. #9
    Lounger
    Join Date
    May 2002
    Location
    Park City, UT USA, Utah, USA
    Posts
    37
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Thank you all for your comments. After giving this some thought overnight, I've come to the conclusion that putting "Draft Copy" in a header and write protecting it, but not the main section still doesn't create a situation where someone cannot copy & paste the material in the main text section and use it as an original.

    I'm trying to figure out a way to stop someone from using something as their own that I've principally created, but which I've e-mailed to someone else for their comments within the text so I can do a final document.

    JLade

  10. #10
    5 Star Lounger
    Join Date
    Jan 2001
    Location
    Warrington, Cheshire, England
    Posts
    712
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    A couple of things come to mind based on postings I've read here - I don't really understand either of them properly and they aren't foolproof, but perhaps they could help. If not, other loungers will let you know.
    Metadata
    Could this be a circumstance where the difficulty of getting rid of metadata might actually help in this instance? Could one start with a blank document and switch track changes on, but without the highlight changes on screen and highlight changes in printed document switched on? In my poor understanding of how track changes works, would this mark all JLade's original text as his/hers without it being obvious? Of course, there are plenty of loungers who could make sure this metadata was cleaned, but not everyone is that good at Word.
    Hidden Text
    Also, can hidden text help? Maybe JLade could scatter this through the document. Again, it can be made to be visible and deleted, but it would not be obvious.
    This is probably just meaningless ramblings on a Friday afternoon, but just trying to help!
    Silverback

  11. #11
    Gold Lounger
    Join Date
    Dec 2000
    Location
    Hollywood (sorta), California, USA
    Posts
    2,759
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Geoff,

    Protecting the section... that's a great idea. I'll have to remember that one. Thanks!
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  12. #12
    BAM
    Guest

    Re: Background of Word Document

    Just so you know the security level you are dealing with:

    If you use Tools/Protect Document and assign a password, one can insert the contents of a protected document into a new file and remove the protection.
    ~~~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  13. #13
    Gold Lounger
    Join Date
    Dec 2000
    Location
    Hollywood (sorta), California, USA
    Posts
    2,759
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Yeah, I know. It seems our JLADE will be unable to accomplish the protection desired because no matter what kind of protection/password/security scheme applied to a Word document, one can always Ctrl-A, Copy and Paste. Plagarism is not prevented by any device or technology...
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  14. #14
    Super Moderator
    Join Date
    Dec 2000
    Location
    New York, NY
    Posts
    2,970
    Thanks
    3
    Thanked 29 Times in 27 Posts

    Re: Background of Word Document

    Another option that should be mentioned in this discussion is sending out a PDF rendition of the document (rather than sending it as a Word file). There are various security level options available when creating PDFs, one of which is to permit others to annotate the file - this is a lot like marking comments over a Word document by putting them in textboxes.

    Once you received the PDF file back with comments, you would need to do the manual work of inserting the comments back into the actual Word file. But at least this way you have the security of never letting the recipients get their hands on an editable original.

  15. #15
    Lounger
    Join Date
    May 2002
    Location
    Park City, UT USA, Utah, USA
    Posts
    37
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Background of Word Document

    Thanks:

    Your suggestion is probably the most fool proof to make sure that I can keep the original product until it is ready to go out.

    I'll have to read up more on working with PDF

    Thanks again.

Page 1 of 2 12 LastLast

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •