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  1. #1
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    Need help with a couple interesting user requests (Word 2003)

    I have a couple of customization requests from users who are recently switching over from Word Perfect to Word 2003. I'm not sure how Word Perfect handled some of the issues below, but if anyone knows a customization, option or registry setting that would accomplish the following in Word, let me know.

    1.) In all new documents opened, they would like the paragraph format to be automatically justified (instead of the standard left alignment). Other than modifying the normal.dot file on the individual's PC, or just hitting CTRL+J upon opening a new file, is there a way to do this?

    2.) Can you select text in Word and then go to File | Print | Selection and have the selection print on the part of the page that it would normally be in if you had printed the whole document. Usually, Word would print a Selection starting at the top of a page - is there a way to have a paragraph print in, say, the middle of the page if that's where it would be located in the original document? I'm not sure WHY you'd want to do this....but it was a request that came up.

    3.) Is there a way for all documents to open at 100%. If memory serves, I'm pretty sure that the Zoom setting is saved with the document when you save it, so if you were working at 80% and saved, it should reopen at 80%. BUT....once again, I received this request, and was wondered if anyone else out there knew something I did not.

    4.) This last one I need to get clarification on myself - I'm not sure I understand what they are asking here. Apparently in WP there was a keyboard command that allowed the user to move the cursor flush right. To me this sounds like they just want to right align stuff and a simple CTRL+R should take care of that, but any of you WP users out there know if there's some other special WP feature that they are trying to emulate here?

    Thanks for any input from you guys out there. As usual, I am indebted.

    Sat.

  2. #2
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    Re: Need help with a couple interesting user requests (Word 2003)

    1) You could use code in Normal.dot, but since that involves modifying Normal.dot, it would be easier to modify the Normal style in Normal.dot.

    2) You could set the font color to white for all but the text to be printed. Close the document without saving after printing.

    3) You'd need an application-level event handler. If you do a search for WithEvents in this forum, you'll find examples.

    4) No idea what they mean.

  3. #3
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    Re: Need help with a couple interesting user requests (Word 2003)

    WRT 4) I'm guessing that they would like a keyboard shortcut that moves the cursor to the right hand end of a word. In Word, Ctrl + left/ right arrow will take the cursor to the left hand end of the current/ next word. They might want to get to the last letter of a word (right hand end) rather than the first. I set myself up with a macro to do this a long time ago, but found it a bit redundant in the end. It is "doable" though.

    Alan

  4. #4
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    Re: Need help with a couple interesting user requests (Word 2003)

    I thought that 4) might mean creating a Right aligned tab at the right hand side of the page, and then inserting a tab character.

    StuartR

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    Re: Need help with a couple interesting user requests (Word 2003)

    Sounds more like it, now that I reread the description. Still sounds a bit odd though.

    Alan

  6. #6
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    Re: Need help with a couple interesting user requests (Word 2003)

    I suspect "flush right" meant having "two" titles, one left aligned and one right aligned. This "feature" doesn't exist in WORD, but does in WP. In Word, the best/easiest way is to create a 1 row, 2 col table with the left-most cell left aligned and the right-most cell right aligned. See if this is what they're after. HTH

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    Re: Need help with a couple interesting user requests (Word 2003)

    With regards to Q2: Hans commented to use white text, but you could also select the text and choose format, font, hidden. This will prevent the text being printed too, esp. if it is white on a darker b/ground.
    Regards,
    Rudi

  8. #8
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    Re: Need help with a couple interesting user requests (Word 2003)

    The difference between white text and hidden text, is the space it takes on the printed page. White on white won't be visible but will take up space. Hidden text might just as well be deleted, it won't shift the printable part of the text to the correct place on the page.

    StuartR

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    Re: Need help with a couple interesting user requests (Word 2003)

    <img src=/S/blush.gif border=0 alt=blush width=15 height=15> So sorry, I was not aware of that. Personally I have never used hidden text formatting, so i was aware that it did not print, but I didn't realise that it shifted the text to the beginning of the document.
    Apologies for that mis-post!

    Tx for that info Stuart
    Regards,
    Rudi

  10. #10
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    Re: Need help with a couple interesting user requests (Word 2003)

    Another alternative for 2) is to create a style with white text. This may be easier to apply and remove than using undo, closing without saving, reopening etc.

    Alan

  11. #11
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    Re: Need help with a couple interesting user requests (Word 2003)

    <P ID="edit" class=small>(Edited by fburg on 05-Dec-05 09:44. I posted another version of this reply a few minutes ago but IE crashed on me as I went to "Post It". I couldn't tell if the original got thru. This is essentially the same as the other, so I deleted the first one.)</P>On your #4, your user may be referring to a capability that was introduced in Word 2000 or XP (don't recall). This was the ability to move your cursor to a point past the "end" of the document (after the last line), double click, and have the cursor moved there. I've heard (I never used WP) that WP users really liked this feature. Attached is a zip file with 4 screen shots that demonstrate.

    Explanation of the screen shots:
    1. I've narrowed the right margin so you could see everything in a small area. What I'm describing does NOT depend on the width of the margin.

    2. When you move the mouse past the end of the document, Word gives you an icon in the form of an I-beam and a "justification direction" to tell you that if you double click at that point that your insertion point will be moved "about" to there and what the resulting text justification will be.

    3. There are 2 cases of screen shots, with both before and after double-clicking for each case:
    - "cursor near right-before double click-right jstfy.jpg" AND "cursor near right-after double click-right jstfy.jpg": In this case, I've moved my mouse "near" the right margin. Words "knows" (probably from programming) that I'm "near" the right margin - "near" seems to be within 1/2 an inch of the right margin NOT depending on the width (I tried a few different widths). Note the "right justification" direction in the icon in the "before" screen shot. If you double-click within this half inch, Word will set the justification right (see the "after" screen shot) and position the insertion point AT the right margin on the logical line it thinks you're on (inserting enough line returns). I guess the MS thinking is that if you're so close to the right margin, you can't type anything useful in the remaining space on the line if it left-justified.

    - "cursor not 'near' right-before dbl click-left jstfy.jpg" AND "cursor not 'near' right-after dbl click-left jstfy.jpg": In this case, I've moved my mouse just a shade left of the above case. You can see in this "before" shot that the icon now shows text left justified. When you double click, Word inserts enough line returns to get to the logical line you're at and also inserts a left-tab to be at the point where you double clicked (see "after" screen shot). This is the behavior if you're anywhere to the left of that last half inch.

    On your #2, Hans' solution is probably best. But another approach would be to draw a rectangle over the text you don't want to print. By default (at least in Word 2003), the rectangle is formatted as white fill (exactly what you want unless you're not printing on white paper), black border (this has to be changed to no border) and "in front of text" (exactly what you want).

    HTH

    Fred
    Attached Files Attached Files

  12. #12
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    Re: Need help with a couple interesting user requests (Word 2003)

    Hey guys - thanks for all the suggestions. For #4 they ARE talking about the Flush Right feature in WP where, when you hit a keystroke combination it essentially inserted a center aligned tab and a right aligned tab so that you could type left aligned text on the left of the screen, hit Tab, type center aligned text in the center of the screen, hit tab, and type right aligned text at the right of the screen. MUCH LIKE the way that Headers are setup Automatically in Word (with the tabs already in there). And, yes, you can use the mouse to doubleclick in the middle of the screen and right of the screen to automatically set those tabs....BUT....we're talking about transcriptionists here, so keystrokes are money and they'd like to be able to do it with keyboard shortcuts like you could in WP. Anyone got any ideas?

    About the other suggestions - all creative (especially the printing one)...but I think that WP must have had some option where you could print in original location or some such. The bottom line is...WP and Word are different and there are just some things that one can do that the other can't. Oh well.

  13. #13
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    Re: Need help with a couple interesting user requests (Word 2003)

    For #2 you can cut and paste the text you want into a empty Word doc and print it. That may be quicker than whiting out the unwanted text.

  14. #14
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    Re: Need help with a couple interesting user requests (Word 2003)

    But that won't print the text in the same position as in the original document. If it was just a matter of printing the selected text only, there is an option for that in the File | Print dialog.

  15. #15
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    Re: Need help with a couple interesting user requests (Word 2003)

    Hi -

    I believe what was left unmentioned in this suggestion is that it's easy enough to see on Status Bar where on the page the text is and then, in the new document, copy the text to that same position. I have done this many-a-time and it's very fast.

    Curious

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