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  1. #1
    gsearley
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    New Word97 Installation (97/SR2)

    I have several users changing from WordPerfect to Word 97 SR2 for compatability with clients. I have read various posts about not changing Normal.dot - how can I setup a standard template that will not overwrite any existing amendments to an individual's Normal.dot and yet be the default template for all the users?

    I apologise if this is a really basic question, but having always used WordPerfect I think this could be hard work unless I set it up right in the first place.

    Thanks.

  2. #2
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    Re: New Word97 Installation (97/SR2)

    Gavin,

    My two cents.

    I think you probably need some familiarity with VBA to do this. It sounds as if, as a beginner in Word, you have a while to go.

    Maybe it's enogh now just to tell users that they might lose customisations until you come up to speed.

    That's not a copout. But if you try to learn enough about VBA to handle all possibilities, you won't be able to deliver very much at all.

    But start with taking a backup copy of their Normal.dot before you zap anything, so that you can use the Organizer to copy back any lost settings.

    Then, when they all think you're wonderful, study up all about VBA and provide a solution that they think is even better.

    Otherwise, they'll just assume it's Word which is providing all these nice features.

    I hope someone else bites. I've thrown out enough bait.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  3. #3
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    Re: New Word97 Installation (97/SR2)

    What type of customizations do you want to incorporate? One can typically create firm/office standards in a separate template which will reside in the start-up folder and it then becomes a training issue.
    Karen

  4. #4
    gsearley
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    Re: New Word97 Installation (97/SR2)

    I need to setup some custom numbering sequences and change the normal text style. I have already applied the changes to my own normal.dot template and it works fine - I was just wondering on alternatives to rolling out my amended normal.dot to all users who would then lose any of their own departmental changes.

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    Re: New Word97 Installation (97/SR2)

    To elaborate on KBMackenzie's post, save the changes in a blank template then put the template in the following folder (on the other user's machine), assuming you're using Win9x and the standard folders - if otherwise, find the startup folder on your machines:

    crogram filesmicrosoft officeofficestartup

    When Word is next started, it will use the user's original normal, but add the functionality from your extra template. Whatever is in this template will be available alongside everything from normal.dot.

    HTH
    Beryl M


  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: New Word97 Installation (97/SR2)

    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained</A> (mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm)

    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template, Part II</A> (mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm)

    <A target="_blank" HREF=http://www.addbalance.com/usersguide/numbering.htm>Legal Numbering</A> (addbalance.com/usersguide/numbering.htm)

    <A target="_blank" HREF=http://www.microsystems.com/fra_sevenlawsofoutlinenumbering.htm>Seven Laws of Outline Numbering</A> (microsystems.com/fra_sevenlawsofoutlinenumbering.htm)

    The following are discussions on the Microsoft newsgroups on numbering:
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&i c=1> Nightmare on ListNumbering Street</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&i c=1> The Joy of Lists</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic =1> Relinking ListTemplates</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed ,6&seekm=muq2hs47vabsq381ngrm7fdmqj4s2e4ab2@4ax.co m#p> Outline numbering: restart doesn't restart</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf ,5&seekm=RXz39CAcCC$4Iwap@syntagma.demon.co.uk#p> Format Doesn't "Hold"</A>
    (above list compiled by Dave Rado, Word MVP)
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c ,6&seekm=531301c0eff3$8b23bb40$a5e62ecf@tkmsftngxa 07#p> Latest Numbering Discussion</A> See especially posting #3 which contains Dave Rado's concise instructions for setting up heading numbering.


    Hope this helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

  7. #7
    Silver Lounger Charles Kenyon's Avatar
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    Re: New Word97 Installation (97/SR2)

    Hi Gavin,

    What you are looking for is what is called a global template. This is not a "default" template but in other respects, acts like Normal.dot. It can hold macros, keyboard customizations, toolbars, and autotext. See: <A target="_blank" HREF=http://www.addbalance.com/usersguide/templates.htm> Template Basics</A> (addbalance.com/usersguide/templates.htm) for more on templates (user and workgroup), document templates, global templates and Normal.dot. This also includes how the files are organized under File New and the location of template folders which varies not only by version of Word but also by operating system.

    You may also want to refer your clients to the following (or distill them and appear a genius):
    <A target="_blank" HREF=http://www.addbalance.com/word/wordperfect.htm>Word for Word Perfect Users</A> (addbalance.com/word/wordperfect.htm)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>Word Perfect compared to Word</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>Tips and Gotchas</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/RevealCodes.htm>Does Word Have Reveal Codes?</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>Word Perfect to Word Converters and Why None of Them Are Perfect</A>
    <A target="_blank" HREF=http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>Converting Documents from Word Perfect to Word</A>
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>How to Create a Template (Part 1)</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template (Part 2)</A> - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained by John McGhie</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm>Understanding Styles]</A> (addbalance.com/usersguide/styles.htm)

    Other thoughts...

    Learn and teach your clients to use styles for formatting. Make it the rule! Be sure to turn off automatically update styles. Direct formatting should never be used in templates, only style formatting. That is a strong statement, but probably not strong enough.

    Get to know templates, they are the basic container in Word. You will want some good solid templates to hold the styles for various kinds of documents. You will want some base templates, to start new templates with.

    One of the primary uses of macros in WP shops is to hold boilerplate of various descriptions. This is a poor use for macros in Word; use AutoText and AutoCorrect instead. Since AutoText can be included in a global template (and thus more easily shared) I would start with that if I were you.

    You may want to download the letterhead system from
    <A target="_blank" HREF=http://www.addbalance.com/word/download/index.htm#LetterheadSystem>my download page</A> (addbalance.com/word/download/).

    This may not be the best way to set up letterhead, but it is a way that works for me. It consists of modular components so that changes to a letterhead are reflected in all form documents created from then on while documents that were created earlier remain unchanged.

    Your clients are going to be asking about forms, check Word's help using the phrase "online form." They may also be interested in ASK and FILLIN fields. You may want to download and explore the following tutorials:
    ASK field tutorial and UserForm tutorial at
    <A target="_blank" HREF=http://www.addbalance.com/word/download/index.htm#Tutorials>my Word download page</A> (addbalance.com/word/download/).

    Other sample forms using form fields:
    <A target="_blank" HREF=http://www.addbalance.com/defense/SPD/paymentV.zip>Payment Voucher Showing Time Worked and Expenses - Wisconsin Public Defender</A>
    <A target="_blank" HREF=http://www.addbalance.com/defense/SPD/spd_exp.zip>Request for Permission to Hire Expert / Investigator - Wisconsin State Public Defender</A>
    <A target="_blank" HREF=http://www.addbalance.com/defense/SPD/transreq.zip>Request for Transcript - Wisconsin Public Defender</A> (tab order varied)
    (These are simply forms that work. At least one has an unprotected section.)

    Other links about and to forms:
    <A target="_blank" HREF=http://www.addbalance.com/word/wordwebresources.htm/#Forms>Web Resources - Forms</A>


    Never, ever, ever, use Master Documents!
    Charles Kyle Kenyon
    Madison, Wisconsin

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