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  1. #1
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    Track changes Metadata (Word 2002 /XP SP3)

    I haven't been able to find anything on the Web about track changes metadata. However I've heard of people being able to view track changes once the track changes have been accepted. Therefore I was wondering if the following is possible.

    If track changes have been made to a document. The track changes are accepted. The document is emailed out to another party. Is it possible for that party to view the track changes even though the tracking has been accepted.(We dont use Word's Document evisions, or Document versions) .

    Or do you think that when people mention they can "view the track changes" what is really occuring is the following scenario..
    .the orginial author is editing and tracking the document. They do not accept the track changes. On the Word toolbar Reviewing, they have changed to View "Final" (as if all the markup has been accepted) Then email the document out to the party. As the documents track changes have not been accepted, the recepient obviously can view the track changes as they are still present in the document.

    any ideas?
    your thoughts would be most appreciated.

    many thanks
    diana

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Track changes Metadata (Word 2002 /XP SP3)

    Yes: if the changes are accepted and the document then is saved, and you are not using Word's internal versioning or fast saves, it should not be possible to reverse the process. I've never found any instructions or demonstration of anyone doing so. So I agree: those who have been burned are the ones who hide revision marks from themselves, not realizing that they are not hidden from anyone else!

  3. #3
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    Re: Track changes Metadata (Word 2002 /XP SP3)

    (Edited by HansV to make URL clickable - see <!help=19>Help 19<!/help>)

    Many thanks Jefferson.

    On the Microsoft website I found the following article. http://support.microsoft.com/kb/290945

    The article mentions that an example of the metadata being stored is "Comments". I take this as meaning track changes comments and markups.

    If a document has tracking and is saved with the "Final" view. and is emailed out. If the other party changes their Reviewing view to view track changes. Do you think that this would appear to be the same as hidden text, or your Show/Hide view? And if this is the case, shoud it really be classified as"metadata"

    diana <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Super Moderator jscher2000's Avatar
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    Re: Track changes Metadata (Word 2002 /XP SP3)

    > The article mentions that an example of the metadata being stored is "Comments". I take this as
    > meaning track changes comments and markups.

    Word also has its own comments feature, so I'm not sure whether Microsoft meant "Comments" with a capital C or comments in the ordinary sense.

    > If a document has tracking and is saved with the "Final" view. and is emailed out. If the other party
    > changes their Reviewing view to view track changes. Do you think that this would appear to be the
    > same as hidden text, or your Show/Hide view? And if this is the case, shoud it really be classified
    > as"metadata"

    I'm not sure exactly what you're asking. In the context of Word documents, metadata has been used to refer to everything that isn't the intended final text. This includes everything from document properties to macros, revisions to hidden text. If you're trying to conceal your thinking process, even yellow highlighting might be a giveaway. Whether it's a logical use of "metadata" or not, I think the more inclusive approach is the best one to achieve the objective of looking one's best -- and keeping the secrets that we need to keep. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  5. #5
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    Re: Track changes Metadata (Word 2002 /XP SP3)

    ...it was more a comment really.

    My definition of metadata was different to your definition of metadata. When you define metadata as

    >metadata has been used to refer to everything that isn't the intended final text.

    what your saying makes sense .

    many thanks Jefferson
    diana <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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