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  1. #1
    Bronze Lounger
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    Any tips for Working in long documents? (Word 2002 /XP SP3)

    Hello

    Do you have any tips with working with long, large documents?

    I have the following tips:
    1. Working in Normal View allows you to scrolll and navigate in your document faster
    2. Uncheck Background Pagination (must be turned back on after you finished working with the long document.

    any others?
    many thanks
    diana

  2. #2
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    Re: Any tips for Working in long documents? (Word

    Create Hyperlinks to navigate, especially if it's something like Chapters.

  3. #3
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    Re: Any tips for Working in long documents? (Word

    Use heading styles for headings, so you can see your document "at a glance" and reorganize more easily using Outline view.

  4. #4
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    Re: Any tips for Working in long documents? (Word 2002 /XP SP3)

    Avoid the use of floating graphics as much as possible. Inline graphics are much easier to control.

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    Re: Any tips for Working in long documents? (Word 2002 /XP SP3)

    The thread Saving your place while scrolling ( <post#=565216>post 565216</post#> ) gives very helpful macros for zapping back and forth in big docs.

  6. #6
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    Re: Any tips for Working in long documents? (Word

    Hello

    I understand the concept of Hyperlinks, but how would you use that in a long document. For example you have the TOC that when you click on the page number it takes you to the main heading, and you can set it up so if you click on the main heading it takes you back to the TOC.

    but how would you use hyperlinks in a long doc eg on chapters or main headings?

    many thanks
    diana

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    Re: Any tips for Working in long documents? (Word 2002 /XP SP3)

    On a well structured document (using headings), I'm a fan of the Document Map (View>Document Map)
    One feature I would love would be a 'proper' bookmark feature, like the VBA editor has. Place a mark, jump between marks. Lots of plain text editors like http://www.textpad.com implement that nicely.
    Has anyone seen or created a Word toolbar plus macros like that?
    Peter

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    Re: Any tips for Working in long documents? (Word 2002 /XP SP3)

    See the post Sundog referred to. You can assign the macros posted there to custom toolbar buttons and/or keyboard shortcuts.

  9. #9
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    Re: Any tips for Working in long documents? (Word

    My method is to create something like a 'table of links' on the first page. Then I create a link just to the top page. The link to the 'table of links', I place on the top of every other page or so. This way, I click that link, go to the top page and click a second link to go to somewhere else in my document. My way of creating them is below:

    1. Select the word or phrase that you want to use as the destination for the link. (Chapter 1 or something similar in my case)
    2. Right-click and hold down the mouse button while dragging to the new location and then release the mouse button (I tend to create the link within the page and then cut/paste it to the top page).
    3. Click "Create Hyperlink Here".

    Sometimes I also create separate docs just to speed everything up and then link them to each other.

    You can also use these methods to create bookmarks.....

    1. Press Alt/I/K or Insert/Bookmark
    2. Name the bookmark (no spaces)

    To cycle through your bookmarks:
    Press Alt/Ctrl/Z

    or

    Press Alt/I/K or Insert/Bookmark and select your bookmark depending on how big your document is.

    Hope that helps!
    Pooja

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