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  1. #1
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    Templates and Documents (Word 97)

    For some reason, Word displays both templates (.dot) and documents (.doc) when the user selects File/New. If you open a document from the File/New option, a new document is created based on the old document, but the attached template is Normal.dot.

    Is it possible to restrict Word to only show .dot files in the File/New dialog box?

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Re: Templates and Documents (Word 97)

    Try finding these ".doc" files in Explorer and double-clicking on them. My guess is that they are really template files with a ".doc" extension.

    For more on templates, see [url=http://www.addbalance.com/usersguide/templates.htm].
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Templates and Documents (Word 97)

    Chas

    I tried your suggestion, but the .docs open fine as documents when double clicked in Explorer. And I created a new document, called test.doc, and it appears in the New dialog box when I choose FileNew also.

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    Re: Templates and Documents (Word 97)

    The templates (or in this case documents) that are going to show up as available in the General tab in the File > New dialog (in Word 97) are those that are in the directory that has been designated as the Workgroup templates location.

    (To check which directory has been designated as the Workgroup templates location, with a document open, go to Tools > Options > File Locations tab and look under File types)

    Any doc. or dot. saved into this directory is going to show up in File>New, so the solution is to move the unwanted .doc files out of that directory. And if you're working on a network, you can set the permissions for the Workgroup templates directory so that users don't have rights to save to that folder.

    Gary

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    Re: Templates and Documents (Word 97)

    Thanks Gary. I suspected this was the case, although I am a little disappointed Word doesn't recognise a template when it sees one. The documents are in the same folder so users can access the templates from an Intranet (as html doesn't recognise templates either). Looks like I'll have to find another way.

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: Templates and Documents (Word 97)

    Sorry, I should have tried it out myself before I shot off my mouth. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> After I received your reply, I checked and I get the same behavior in Word 97 and Word 2000. I just never noticed before. I also checked on the behavior of a misnamed template file in Explorer and found that it it is given a .doc extension, it will open when double-clicked. It's embarrassing to be wrong on both assumptions!

    I guess the solution is, as Gary suggests, not storing .doc files in the Templates folder unless you want them available as templates.

    Why is it that you need to put your documents in the templates file to allow access over your intranet? I don't know beans about Intranets, but know that shared network folders are easy in both NT and Novell.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Templates and Documents (Word 97)

    HI Chas, putting the .docs in the same folder as the .dots was more an ease of administration thing. I will have to move the .docs and change the Intranet links accordingly.

    My manager wants these templates to be available from both Word and the Intranet. And I can't open a template as a new doc from the Intranet. It's a nuisance when I have to change a template, but c'est la vie.

    Thanks for investigating for me.

  8. #8
    Silver Lounger Charles Kenyon's Avatar
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    Re: Templates and Documents (Word 97)

    You might want to search through the lounge for "template" and "intranet." I know that there is a work-around that makes templates generate new documents over an Intranet. Otherwise, you could put an AutoOpen macro in your published templates that checks and if the item opened is a template, creates a new document based on the template and closes the template. You could even get fancy and have it check on whether you are the user, and if so, to stay open as the template.
    Charles Kyle Kenyon
    Madison, Wisconsin

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