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  1. #1
    5 Star Lounger
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    Dialog box/Dropdown List (Word 2003 SP2)

    Is it possible to make a dialog box (dropdown list) in Word like you can in Excel? I have looked in a lot of places and cannot find what I am looking for.

    I am on a small committee of 5 people and I record and publish all the minutes with the various motions, etc. With only 5 people, I get tired of typing the same names for mover of the motion and seconder. Often the same person will move 2 or 3 motions during the course of a meeting and it would be so easy if I could insert an dialog box (dropdown list?) and simply choose from the list. The line in the minutes would look like...

    Moved By: (dropdown list) Seconded By: (same dropdown list)


    I know a little about ASK and FILLIN fields, but to my knowledge they do not provide the functionality I need.

    Any help, or insight, that anyone would care to provide will be greatly appreciated. <img src=/S/thankyou.gif border=0 alt=thankyou width=40 height=15> <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Regards,

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  2. #2
    Plutonium Lounger
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    You could use form dropdown fields from the Forms toolbar. Double click a dropdown field to add items to the dropdown list.
    Once you're done, you need to protect the section(s) containing form fields using Tools | Protect Document... You can specify which sections of the document will be protected.

    See Microsoft Office Assistance: Create forms that users complete in Word.

  3. #3
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    You could also set up a few "Auto correct" entries for each person.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  4. #4
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    Hans, I can get the dropdown tool onto the template, but when I double-click on it, the VBA code window opens. I do not seem to able to follow the directions on the MS site as to how to populate the list. I must be doing, or not doing, something wrong/right. <img src=/S/compute.gif border=0 alt=compute width=40 height=20> Any suggestions?

    Thanks.

    Ron M

  5. #5
    Plutonium Lounger
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    From your description, I'd guess that you created a combo box (dropdown list) from the Control Toolbox instead of from the Forms toolbar. Remove the combo box, turn off design mode (1st button on the Control Toolbox), then close the Control Toolbox and show the Forms toolbar.

  6. #6
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    Thanks Hans <img src=/S/thankyou.gif border=0 alt=thankyou width=40 height=15>. That would seem to be the case. Now I have to figure how this works. <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Ron

  7. #7
    Plutonium Lounger
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    I think the easiest solution for this would be an Autotextlist field, see http://office.microsoft.com/en-us/assistan...1154401033.aspx for a description of how to use these.

    StuartR

  8. #8
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    Re: Dialog box/Dropdown List (Word 2003 SP2)

    I personally am a keyboard user. So the most obvious solution to me would be to skip the drop-down box and create AutoText entries for each name. If you're not sharing authorship of this document with others, then you can have your own cheat abbreviations like "za," "zb," or even the first three characters of the name: "zbob," "zkev."

    I usually am annoyed when I slow down for a click of the mouse. I would rather just keep on typing.

    Just a suggestion aside from a drop-down list (which is good too).

    Kevin Elmore

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