1. ## Resource Percentage (2k3)

Is it possible change the decimal digits of the hours percentage shown for a resource?

For example: change Officespacer<!t>[38%]<!/t> to Officespacer<!t>[37.5%]<!/t> - because it currently lists 37.5% of the hours percentage as 38% which, with the breakdown Project figures out, adds up to 101% (in this case, 38%+38%+25%=101%) rather than 100% (37.5%+37.5%+25%=100%)....

i can't find the option anywhere, does it exist?

2. ## Re: Resource Percentage (2k3)

Hi,

What view are you looking at hours percentage in and what does hours percentage represent. Hours worked as opposed to available hours?

Carla

3. ## Re: Resource Percentage (2k3)

Huge screenshot shrunk by HansV. Please don't post pictures wider than 640 pixels - they may cause horizontal scrolling on smaller screens.

I'm looking at it in the Gantt Chart view (the view that i'll most likely be printing the schedule out in).

The hours precentage represents the amount of time i can dedicate to the task of the available full work day hours (i think). at one point i have 2 projects running simeoultaneously so my time is divided between multiple tasks accordingly. i was going to try to explain this but its too confusing when i try to put it in words so please see the picture attached.

4. ## Re: Resource Percentage (2k3)

The percentage you are seeing next to your task bars represents the percent of your available time (calculated based on the Max units you defined in the resource sheet) you are allocating to this task. This is a very hard way to view what your work effort is for a time period. It is easier managed by either:
1. selecting window split from the menu bar and using the left side of the task form to allocate a specific number of hours to a task instead of a Unit %. When you make resource assignments Project uses the scheduling formula
work = duration * hours. Once you have made your initial resource assignment any changes made to that assignment will trigger project recalculating one of the 2 factors you have not changed in the scheduling formula. Project uses effort driven scheduling by default; another words after you make your initial assignment if you add another full time resource to the task Project will reduce the duration of the task by 50%. You can stop effort driven scheduling by changing the task type to Fixed Duration. You can control the recalculation of any of the three factors of the scheduling formula by setting a task type. In the task form you must click the OK button for any edits to be calculated and updated to the screen.
2. By using the Usage views either Task Usage or Resource Usage you can see specific hours of work effort per day. The usage views offer the most detailed look at resource work effort. Work availability for resources is governed by the Max units for a resource, the Project base calendar and the calendar for the Resource itself assuming it is a work type resource. Material type resources do not have a calendar associated with them. Total work hours gives you the most accurate picture of work effort.

If you have multiple concurrent projects in separate files you can create a master consolidated project scenario that will let you look at resource allocations across multiple projects.

Carla

5. ## Re: Resource Percentage (2k3)

John,

Forgot to mention the Task Form in a split screen view coordinates with the Task Entry table in the top screen. Clicking on a task in the Task Entry table will result in the Task Form displaying the information pertinent to the selected task.

Carla

6. ## Re: Resource Percentage (2k3)

Hi Carla,

Thanks for the explanations. What i actually did to get my hours was to paste my name down the column for ever task since i need to make sure i assign atleast 40 hour work weeks to myself each week of the project. After i did that, i made sure that i only have 40 hours assigned to myself each week - by using the Resource Usage View (which project assigned over 8 hour days automatically). So there i manually changed the hours assigned to stuff myself to add up to 8 hours each day across the weeks (thankfully you can copy data over like in excel).

so really i guess i don't care much about the percentages after all now that i think about it. what i need to do is add other people to the schedule to do some amount of work and the percentages are almost irrelevant since i need to assign them actual available hours, not a % of hours to work each week... the percentages are confusing anyway since you don't see the time period that they are in without looking at other charts.

ok ok i think i got it now. thank you very much for your help!

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