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  1. #1
    Super Moderator WebGenii's Avatar
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    Journal (Outlook 2003)

    Can you set a reminder on a Journal item??
    [b]Catharine Richardson (WebGenii)
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  2. #2
    Plutonium Lounger
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    Re: Journal (Outlook 2003)

    Not as far as I know - why not use a Task?

  3. #3
    Super Moderator WebGenii's Avatar
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    Re: Journal (Outlook 2003)

    Because I want a calendar style view and duration....
    [b]Catharine Richardson (WebGenii)
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  4. #4
    Plutonium Lounger
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    Re: Journal (Outlook 2003)

    Hmm, an appointment then? <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    I fear that Outlook may not be the ideal application. Do you have Project?

  5. #5
    Super Moderator WebGenii's Avatar
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    Re: Journal (Outlook 2003)

    Yes, in fact that is what I'm considering - which application will handle things better.
    Scenario:
    The Big Boss (who isn't very computer comfortable - but does use email) gets a contract. Now the rest of the organization needs to know so they can start working on it.
    So BB creates a journal entry containing: Start - End date of job, company, and contact info. He can see all the other contracts that he's started currently. Perhaps this should be a shared Journal?
    BB emails journal entry to Staff.
    They receive email (they set reminders to themselves in Outlook). They set up job details (ultimately in Project, I suspect and probably in other software as well).
    Later on, I think we'll let BB access the Project info via the web...
    [b]Catharine Richardson (WebGenii)
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  6. #6
    Plutonium Lounger
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    Re: Journal (Outlook 2003)

    I'll exit stage left before I put my foot in my mouth. If nobody else jumps in, you might consider posting a question in the Project forum too.

  7. #7
    Super Moderator WebGenii's Avatar
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    Re: Journal (Outlook 2003)

    You could never put a foot wrong with me!
    [b]Catharine Richardson (WebGenii)
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  8. #8
    Platinum Lounger
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    Re: Journal (Outlook 2003)

    It's been a while since I used Project. Your Journal idea - were it only feasbile! - seems much more suited to the purpose that the abilities of Project. Project rests on the premise that there is a single overall "Project" - which can be diced & sliced in many, many ways. The question is: what is the single overall "Project" in your client's case?

    FWIW you might wish to remain aware of the Open Source product Chandler - that Mitch Kapor (of Lotus fame) has mostly been up to since he moved on from the EFF. I had heard that it had some goods "ins" with the California School System, but it looks as it may well still be too much in Beta for your client's needs - although they could be unlikely to protest at the "price"! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    HTH
    Gre

  9. #9
    Uranium Lounger
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    Re: Journal (Outlook 2003)

    Any chance you could teach BB how to set up an Assigned (delegated) Task in Outlook? It occurs to me that it fits with his system of emailing the Journal item to the sucker, I mean, the delegate, so it might be a good answer to his need to set deadlines, retain Attachments, and manage the Task - but he'd have to do it Outlook's way, which may not suit his style.
    -John ... I float in liquid gardens
    UTC -7DS

  10. #10
    Super Moderator WebGenii's Avatar
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    Re: Journal (Outlook 2003)

    The task would work - but I'd need to make a custom form to record the company, contact info and task duration.
    [b]Catharine Richardson (WebGenii)
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  11. #11
    Super Moderator WebGenii's Avatar
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    Re: Journal (Outlook 2003)

    Ideally everything is going to move over to Project Server - but setting up and configuring a custom interface is going to take a while....

    The upside - I'll be much more useful on the project boards afterwards...
    [b]Catharine Richardson (WebGenii)
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  12. #12
    Uranium Lounger
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    Re: Journal (Outlook 2003)

    Duration can be calculated from the existing fields Due Date minus Start Date.

    Contact Information could be an Inserted Item link to Journal or Contact record, if they would work, though inserting those would be a few manual steps.

    (Just coming up with some possibilities.)
    -John ... I float in liquid gardens
    UTC -7DS

  13. #13
    Platinum Lounger
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    Re: Journal (Outlook 2003)

    Good to know - in all the senses! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>
    Gre

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