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  1. #1
    Lounger
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    Exchange email storage (OL 2003 SP2)

    I am a bit unclear how Exchange 2003 server works. In surfing around, I'm not finding a clear answer that I (an end user) can understand.

    Can someone please help me understand the Outlook and Exchange 2003 relationship and connection?

    Specifically:
    1) If I setup an Exchange email account for my office network use, does the INBOX on the Exchange server become the Data file where ALL mail is stored?
    2) If I setup a POP/SMTP acct in addition to my Exchange email acct , then does my POP mail get pulled into the Exchange server INBOX? If so, is there a way to keep it OFF the office server but still access it thru Outlook?

    If my question is unclear, let me know how to provide the pertinent info. I'll be very grateful for your help. TIA.
    kmack

  2. #2
    Uranium Lounger
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    Re: Exchange email storage (OL 2003 SP2)

    To your first question, yes, until you move the messages, manually, or by Rule, or by Macro, to your PST.

    To your second question, not quite sure but I think so, because your default mailbox is the Exchange mailbox, and that's where those messages will be delivered.
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  3. #3
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    Re: Exchange email storage (OL 2003 SP2)

    Thanks for your input but Shucks! I really do not want those emails flowing thru the corp inbox. The volume is many times larger than my corp address which I don't use much.

    So if I understand you, the Exchange server pulls my POP mail in according to the settings I use when I setup the email account. Then I can move them to a .pst by a rule, but it still means my ssl mail flows thru a non-encrypted Exchange server which sort of negates the use of an SSL acct doesn't it? <img src=/S/boxedin.gif border=0 alt=boxedin width=25 height=20>

    kmack

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Exchange email storage (OL 2003 SP2)

    Your POP mail is retrieved by Outlook on its own schedule, not by the Exchange Server.

    I believe you can set the delivery destination for an account to something other than the default Inbox. However, I have my POP mail in a completely separate profile, so I haven't tested what happens when you have them running at the same time.

  5. #5
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    Re: Exchange email storage (OL 2003 SP2)

    OK... Thanks! Knowing that is good news. I thought Exchange would pull the POP accts in too.

    Now, to see if I can have a different delivery for the POP emails. That might solve the problem. Guess I'll just have to try it to find out what will work.

    Blessings,
    kmack

  6. #6
    Uranium Lounger
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    Re: Exchange email storage (OL 2003 SP2)

    So the trick is to create a separate profile, and then you can communicate with the POP mail server and set the messages to be delivered a PST folder?

    I temporarily set up a second email account within my existing corporate profile, and I could not specify a different message delivery folder than my default Exchange Inbox, hence my answer to the OP. For that matter I don't have admin rights to set up another profile on my corporate PC, so I can't try it.
    -John ... I float in liquid gardens
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  7. #7
    Super Moderator jscher2000's Avatar
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    Re: Exchange email storage (OL 2003 SP2)

    A second profile definitely works. (When Outlook uses the other profile, it is not aware that an Exchange account even exists.)

    I just tried adding a PST and a new POP3 account to my main profile. The connection tests out, but as you noted, the destination for delivery is not on an account-by-account basis, so you have to choose between the Exchange mailbox and your PST for ALL mail. That's useless. Oh well, maybe in Outlook 2007.

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