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  1. #1
    Star Lounger
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    Folder-specific plain text (Outlook 2003, SP2)

    I have rules to sort my incoming mail into various folders. Outlook allows you to read *all* mail in plain text, but I'd like to apply that option only to certain folders. My guess is that this would require either a script or a custom action -- I prefer the latter, since I don't have Administrator privileges. Any thoughts?

    Thanks,

    Dan

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    You could use a script or custom action to actually change the format of the message from HTML or RTF to plain text, but I don't think a script or custom action can toggle the Outlook security settings as you move among folders. That would be too tricky.

  3. #3
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    I don't see why I'd need to toggle Outlook security settings. If I downloaded a custom action (not a script) that converts the message to plain text, couldn't I then add the custom action to the rule that sorts incoming mail into folders?

    Thanks,

    Dan

  4. #4
    Uranium Lounger
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    You could, but wouldn't that permanently convert the messages to plain text?

    I had read your original post as meaning that you wanted to View them as plain text, but not save them as plain text (there is a difference between Viewing in plaintext and saving as plain text).
    -John ... I float in liquid gardens
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  5. #5
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    Yes, that's right. I want to *permanently* convert the messages to plain text. Outlook allows you to do this manually for each message, but I would prefer to apply a custom action in the rule.

    Thanks,

    Dan

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    Web searches for a custom action didn't immediately yield anything, but this VBA "script" did show up: To convert incoming HTML messages to Outlook Rich Text or plain text format.

  7. #7
    Uranium Lounger
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    OK, then you can create a Rule and add the Custom Action to it. Or, you can select the "Run a script" action, which is a VBA procedure as demonstrated in <!mskb=306108>Microsoft Knowledge Base Article 306108<!/mskb>, and use this code:

    Private Sub ConvertToPlain(Item as Outlook.MailItem)
    With Item
    .BodyFormat = olFormatplain
    .Save
    End With
    End Sub
    -John ... I float in liquid gardens
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  8. #8
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    Yabbut... I don't have Administrator privileges. That's why I was hoping to find a custom action, rather than a script.

  9. #9
    Super Moderator jscher2000's Avatar
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    > Yabbut... I don't have Administrator privileges. That's why I was hoping to find a custom action, rather than a script.
    Oh, sorry, I missed that. You can install software but not write your own macros? That's counterintuitive. Oh well...

  10. #10
    Uranium Lounger
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    Re: Folder-specific plain text (Outlook 2003, SP2)

    You shouldn't need Admin privileges to run a script - my corporate machine is locked down pretty tight, I'm NOT an Admin on it, and I can still write VBA code and create Outlook Rules which "run scripts" -see pic. Also, the code Jefferson linked to is better than mine because it avoids security prompts.
    -John ... I float in liquid gardens
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