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  1. #1
    5 Star Lounger kmurdock's Avatar
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    Automatically Update Document Styles (97 and 2003)

    Hi all,

    A client has created all templates and documents with "Automatically update document styles" turned on. This has caused no end of problems sharing with their own clients, as their choices for styles have not always been consistent. They are upgrading to Word 2003 and I would like to smooth out some of the problems they've had and make their styles choices more mainstream.

    However. All those old documents will be bashed upon opening in a new environment. I've thought of three ways to address this.
    1. <LI>Open the old docs in the old environment and turn updating off - freezing the old styles. This leaves a bunch of documents with old styles that could be copied to a new document.
      <LI>Fixing the old templates so when the documents are opened, the styles are properly formatted, then turn off updating. This holds onto old styles, too, and requires the templates hang around.
      <LI>Writing a conversion routine (which may have to be done anyway, given some of the other issues they're facing) that turns off updating, finds and changes styles, applies other formatting and cleans up compatibility options (back to Word 6).
    Has anyone else faced this? What have you done?

    Thanks for the input!
    Kim

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Automatically Update Document Styles (97 and 2

    As you know, the Organizer can copy styles from any template to the current document, overwriting styles with the same name. You could create a master template that is NOT the attached template, and copy all of its styles into the current document. (A zillion times.) I think I've seen code for this here in the Lounge, although I can't recall the nature of the project.

    Unless the original attached template is needed for its macros or AutoText, there's probably no harm in then deleting it (i.e., falling back on Normal.dot) for your old documents.

  3. #3
    5 Star Lounger kmurdock's Avatar
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    Re: Automatically Update Document Styles (97 and 2

    Yep, this is another approach. I think the documents are still going to have to have updating turned off in order for this to work. For example, some of the templates have defined the normal style as double-spaced. When opened with a fresh and clean normal template, the style will be updated and the double-spacing deflated.

    I guess I'm leaning toward the conversion routine - when a user pulls up an old document with formatting problems (not all of them will have problems) - they can run the clean up button. They have some major numbering issues that will probably need to be addressed this way... Also, there are a *lot* of extra styles out there - no wonder they don't like using 'em.

    Unless someone has worked out some vba code for a Magic Wand? <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>

    Thanks!
    Kim

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