Results 1 to 5 of 5
  1. #1
    New Lounger
    Join Date
    Jul 2005
    Posts
    10
    Thanks
    0
    Thanked 0 Times in 0 Posts

    reserving conference rooms (2003)

    We are an office of about 50 employees. There are 3 main boardrooms for our use. Using Outlook, is it possible for employees to reserve a boardroom for a specific date and length of time? Also, we need to have the flexibility to change/cancel our bookings.

    Thanks.

  2. #2
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: reserving conference rooms (2003)

    We created a set of public calendars, one for each room. Everyone can see them, but rather than give everyone permission to add or move appointments, we created an Outlook form to send to the appropriate personnel to reserve a conference room. Of course, your organization's needs may differ!

    (Added: The calendars are Public Folders.)

  3. #3
    New Lounger
    Join Date
    Jul 2005
    Posts
    10
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: reserving conference rooms (2003)

    Can you please tell me the step by step method for creating this public calendar. thanks.

  4. #4
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: reserving conference rooms (2003)

    Are you/your office on Exchange Server?
    -John ... I float in liquid gardens
    UTC -7ąDS

  5. #5
    5 Star Lounger
    Join Date
    May 2003
    Location
    Pittsburgh, Pennsylvania, USA
    Posts
    629
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: reserving conference rooms (2003)

    Link corrected by HansV

    We have a public Calendar where people create apointments that indicates that the room is reserved. For instance, you might create a "busy" apointment for 12:00pm-1:00pm, Description "Staff meeting", location "board room". Everyone can add an apointment (reservation), but only certain administrative personnel can edi other users' entries.

    This link: http://www.slipstick.com/calendar/skedresource.htm describes a way to treat a conference room as a "resource". It gives you more power, but it's quite a bit more complicated for the user. We looked at it for a while and decided the simpler way was better for us.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •