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2006-08-08, 14:55 #1
- Join Date
- Mar 2001
- Thanked 0 Times in 0 Posts
Transfering calendar information (2002)
I have a public folder on a server, running Microsoft Exchange, with a public calendar of employees' ins and outs, etc. I would like to transfer the information from this public folder calendar into my Outlook desktop calendar. I would like to add the appointments to my desktop calendar without over writing any of my personal appointments. Is there a synchronization process that will work or a copying process that will work? Thank you.
2006-08-08, 15:20 #2
- Join Date
- Dec 2000
- Salt Lake City, Utah, USA
- Thanked 6 Times in 6 Posts
Re: Transfering calendar information (2002)
You can easily copy them on a one-time basis as follows (menus from Outlook 2003, your 2002 menus will differ), open the Public Folders calendar, select a table View such as Active Appointments, select the range of Appointments, select Edit | Copy to Folder, select your own Calendar Folder, OK out.
However, this will not automatically synchronize. Synchronizing is not a built in function, would require a significant effort to code (assuming that there is a lot of volume, think of all the changes that would have to be processed from day to day); you might see if there are aftermarket capabilities in http://www.slipstick.com/addins/calendar.htm
My opinion, FWIW, is that you would be better off if you added the all-employee calendar to your Public Folder favorites, and then you created a shortcut to it. That way it is easily in reach and there is no need to update or synchronize. Perhaps another Lounger has a better idea.
(Better yet, get Outlook 2003, which provides a side-by-side calendar view.)-John ... I float in liquid gardens