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  1. #1
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    Outline Numbering & Normal.dot (WD2k SR1a)

    I have a problem with my outline numbering and my templates.

    No, it's not what you think! <img src=/S/grin.gif border=0 alt=grin width=15 height=15> I spent an enjoyable hour reading what other people had to say about outline numbering, and downloading various resources that were indicated, and I think I now know how to set up outline styles properly. So, I started with a blank document, reset all the gallery positions, created all the styles I want (and they work just how they should) and then copied them into the normal.dot using the Styles Organiser.

    No. <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

    I created Headings 1 through 4 (basically of the 1.2.3.4 variety) and also Appendix levels 1 through 4 (of the A.1.2.3 variety). They all go into the template nicely, and I can use them in new documents. I also created some other styles, which I called "Body Text Level 2", "Body Text Level 3", "Appendix Text Level 2" and "Appendix Text Level 3". These styles are used when I want to have numbered paragraphs at appropriate levels and places, but I want to be able to exclude them from the ToC while still retaining heading styles there. They are created based on the appropriate outline level, but with modifications to font / paragraph settings in order to make it look like body text. I don't touch numbering.

    They work just fine in the document I created them in, but when I copied them to the template, it all went wrong. They lost their links to the numbering - opening a new document and using the style gives non-numbered paragraphs, and inspecting the style clearly indicates "no numbering". Deleting these styles in the document and re-creating them, and the styles work fine again.

    Needless to say I don't want to have do this every time I make a new document. I suspect that there is something in the gallery settings of either Normal.dot or a startup template that I also use which is causing the problem. Is this so, and if so what can I do about it, or is there another reason I'm missing?

    Thanks

    Stuart

    P.S. Attached file has the styles I'm talking about, so you can see what I mean.
    Attached Files Attached Files

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Re: Outline Numbering & Normal.dot (WD2k SR1a)

    Sorry but I haven't read through your post, before I do, though, have you followed Dave Rado's instructions?

    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c ,6&seekm=531301c0eff3$8b23bb40$a5e62ecf@tkmsftngxa 07#p> Latest Numbering Discussion</A>

    I want to be sure we are talking on the same wavelength when I have some thinking and digesting time.

    Another thought, what happens if you save your document (that works) as a template and clear the text from the template?
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Outline Numbering & Normal.dot (WD2k SR1a)

    Hi Stuart,

    Not sure exactly why things went bad, but here are a few suggestions that hopefully will help:

    Don't attempt to set up your outline numbering and styles in a document, and then move them into the template. If you're setting them up with the intention of using them in a template, set them up in the template to begin with, or if you are starting with a new document from scratch, save that document as a template.

    Generally it's best not to use Normal.dot as a way to provide customized styles, that's best left to Workgroup aka 'attached' templates.

    Gary

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    Re: Outline Numbering & Normal.dot (WD2k SR1a)

    Yup, I did verything that Dave suggested. As I say in the post, the styles work perfectly in the document I created them in - it's just copying the styles to the normal template that gives the problem in a small handful of them.

    BTW, nice set of Word resources you'ce got there!

    Stuart

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    Re: Outline Numbering & Normal.dot (WD2k SR1a)

    By "attached" templates, do you mean those that I put in the STARTUP folder? (and in Win2k, should that be the WordSTARTUP in my profile, or the STARTUP folder in Program FilesMicrosoft Office?)

    Stuart

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    Re: Outline Numbering & Normal.dot (WD2k SR1a)

    Hi again,

    My previous note was probably misleading. I'd describe templates that are in the Startup directory as "global" in that they are loaded and therefore active and available, as soon as you start Word.

    But global templates are not the best place to store styles nor the best way to get styles to your documents. For this you need to use templates that your documents will be based on.

    When you create a new document by clicking on the New Blank Document icon, you are really creating a new document based on Normal.dot. Normal.dot is then the "attached" template for the new document. You could put your customized styles into Normal.dot, and then when you create new documents based on Normal.dot, you would have these styles in your new documents.

    But for various reasons, once you start creating customized styles, Normal.dot is not the best place for these. Instead you should create templates specific to the types of documents you need to create. If your document requirements are very generic, you might be able to get along with just one template that could be used, instead of Normal.dot, for creating new documents.

    If you need a variety of documents, you may want to create separate templates for each of these various requirements, such as a template for faxes, one for letters, one for invoices etc. These types of templates, using Word's terminolgy, could be called "workgroup" templates.

    Deploying custom workgroup templates in Word 2000 gets a little complicated; the short version is that you can put them together in a folder, and then point to that folder via Tools>Options>FileLocations>Workgroup Templates. Templates placed in that location will then be available under the General tab, when the user goes to File>New.
    There are probably some good links on Charles' site to setting up and deploying templates (actually I'm sure there are, I just haven't had time to read 'em all!).

    Hope this helps,
    Gary

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