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  1. #1
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    Changing section break type (Word 2000)

    I have a document divided up into various sections. One of the sections is a Even Page break and I need to convert it to a Next Page section break. I have tried following the help instructions, selecting the section break in normal view, then using page setup. The section break appears in the Layout tab as New Page, even though in the document it states Even Page and it behaves like an Even Page break. If I insert a New Page break before the Even Page break, then delete the Even Page break, the New Page reverts to Even Page! This is frustrating behaviour since all the other page breaks in the document are of the New Page type.

    Does anyone have a suggestion how I can change the
    break type? I attach the file. The offending section is section 2.

    Thanks
    Martin

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    Re: Changing section break type (Word 2000)

    Try doing a find and replace. With the replace dialog box open, click on More, then choose special from the bottom. Choose section break for the thing to find, then choose page break for the thing to replace.

    If that doesn't work, you'll have to delete all the section/page breaks in that area, then add your page break back in.

    I couldn't look at the actual file because it wasn't there, but I've seen this before. I hope this helps.

    Becky

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    Re: Changing section break type (Word 2000)

    You won't be able to fix this with Find and Replace.

    I don't see your attachment, but I suspect that you have page orientation changes.

    Here is the solution we have used for this problem:

    When you insert a Next Page break, then immediately change the page orientation, Word assumes that you really wanted an Odd or Even Break and changes what you put in.

    Insert your Section Break or go immediately past the one you have already inserted, then go to File, Page Setup, Layout and at the Section Start field, change the setting to New Page. Then, and only then, change the page orientation.

    Save or repaginate your document and your Next Page break will re-appear.

    Let me know if this helps.

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    Re: Changing section break type (Word 2000)

    Just to underscore one of Van's points, a frequent source of trouble is the fact that: every change made in the File>Page Setup dialog affects the section break that is after the current selection or insertion point, except for the Section Start setting - to change this setting, make sure the selection or insertion point is after the section break you want to change, and then go to File>Page Setup and make the change needed in Section Start (i.e. this setting changes the section break at the beginning at the section, not the one at the end).

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    Re: Changing section break type (Word 2000)

    Many thanks indeed. I should have read the layout tab more carefully. I had been thinking that the section properties mark referred to the previous section (in the same way that the paragraph mark with the paragraph properties is at the end of the paragraph), but in fact it states clearly "Section start" on the layout tab. Just by placing the cursor in the following section and going into page setup solved the problem.

    Also, my apologies for the intial multiple posting, which happened when I tried to upload the file, which turned out to be impossible since the file was too large.

    Thanks again
    Martin

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    Re: Changing section break type (Word 2000)

    Another thing to watch out for is the 'page break before' check box of the first paragraph in a new section. If this is checked Word 97 will 'correct' your choice of Section Break New Page.

    (not) stuck (at the moment)

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    Re: Changing section break type (Word 2000)

    Martin,

    Although the section break does display the break type of the following section, it does nevertheless 'contain' the formatting for the preceding section (just as, as you observe, 'the paragraph mark with the paragraph properties is at the end of the paragraph').
    So, when you delete a section break between two dissimilar sections, the remaining section has the formatting that was originally on the second section.

    You can see the effect of this by putting a whole lot of section breaks of different types close together in a Word document and watch what happens to the break type displayed on the previous section break as you delete each section break from the back of the document forward.

    However, as with paragraphs, where there is no need to select a paragraph mark in order to alter the paragraph style or formatting, it is sufficient for the cursor to be anywhere within the paragraph, so too with sections. As you are already aware, you only have to have the cursor anywhere within the section to change the section formatting by going into the Page Setup dialogue.

    But if the section formatting properties are associated with the section break at the end of the section, where are the section formatting (page setup) properties located for the last (or only) section in the document? The answer, which we all have to learn by bitter experience (if at all), is that the section formatting for the last section of a document is located in the last paragraph mark in the document.

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    Re: Changing section break type (Word 2000)

    Thanks, Robin for your lucid explanation of section formatting. May I adapt it for my Sections workshop?

    Oh, and Martin, it isn't you, Word is full of scary bugs. <img src=/S/nuts.gif border=0 alt=nuts width=15 height=15>

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    Re: Changing section break type (Word 2000)

    Van,

    You are welcome to adapt what I wrote on Friday for your Sections workshop; the Lounge is all about sharing what we know. (No doubt my employers, The Open University, would be pleased to see an appropriate acknowledgement.)

    Of course, the break type is only a tiny part of the formatting associated with sections.

    The suppression of the final section mark at the end of the Word document adds to the difficulty of understanding sections, because it helps to obscure the fact that all the page set-up parameters are attributes of sections rather than of the whole document. Even where the Word dialogues appear to offer you the option to apply some page set-up formatting to the 'whole document', in reality this is a shorthand for applying the formatting to 'every section in this document'.

    Another huge gotcha for sections is the 'Same as previous' link for Headers and Footers. Imagine you have two sections somewhere in the middle of a document and the Headers and Footers for the second of these two sections are linked to be 'Same as previous', but the Headers and Footers for the first are different from its preceding section. You decide that there is no good reason for these two sections to be separate, because they have the same page layout etc., the Headers and Footers are the same, and any page break between them is better provided by a 'page break before' set in the formatting for a heading style, or simply by a manual page break. So you decide to delete the section break between them. Immediately, all the Headers and Footers in the merged section are wrong, because they are now linked to be the same as those of the previous section!

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    Re: Changing section break type (Word 2000)

    Oh yes, our friend Same as Previous is prominently featured in my workshops.

    Your section formatting explanation above is just clearer than mine was.

    I'm sure this will be useful to other Loungers as well.

    Thanks again,

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