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  1. #1
    3 Star Lounger djmoore's Avatar
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    Calendars from different time zones (Outlook 2003 SP2)

    I'm a member of a team that has members in different time zones. I'm located in NJ, along with 2 other team members, and the rest of the team - including our boss - is in Chicago. Whenever someone from IL schedules a vacation day, or any full-day calendar event, it shows up on our calendars not as 12am to 12am, but as from 1am to 1am - because of the time zone difference. If one of us schedules a full-day event, it shows up in IL as being from 11pm to 11pm.

    Is there a way to adjust for this - calendar events sent from a different time zone? It wouldnt really be a solution for team members in the Central time zone to use the Eastern time zone instead, or vice-versa.
    Have a cookie -

    Don

  2. #2
    Uranium Lounger
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    Re: Calendars from different time zones (Outlook 2003 SP2)

    Ah, but you want to make sure you have the correct time in your Zone, don't you, since 1:00 PM US EST is Noon US CST? I'm in a similar situation, we do a lot of teleconferencing, and the feature I use is to turn on a second time zone band this way:

    Tools | Options | Calendar Options | Time Zone | Show an additional Time Zone - select the Time zone and check the daylight savings adjustment box, OK out.

    In my case US CST is my time zone, and US EST is the secondary zone. Works well after you get used to it - see attached graphic.
    -John ... I float in liquid gardens
    UTC -7ąDS

  3. #3
    Plutonium Lounger
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    Re: Calendars from different time zones (Outlook 2003 SP2)

    Apart from John's excellent suggestions, it's useful to keep in mind that Outlook internally stores the start and end times for ALL appointments in UTC time. This is converted to local time for display purposes based on your system's time offset.
    All-day appointments are not a special category, there's no flag that says "this must be an all-day appointment whatever the time zone". They are simply stored as appointments starting and ending at the UTC equivalent of midnight in your time zone. So Outlook can't help but shift the start and end times when displaying the "all-day" appointment in another time zone. John's suggestion lets you see what an appointment looks like to a user in another time zone.

  4. #4
    Uranium Lounger
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    Re: Calendars from different time zones (Outlook 2003 SP2)

    <img src=/S/jollyroger.gif border=0 alt=jollyroger width=29 height=18> On a generally related note, not specific to Outlook, for people who work with more than two time zones, MS Time Zone systray applet is worth a look. However it is restricted to displaying four (or is it five?) time zones (you can change them at any time), and when I last attempted to install it for a friend (her spouse travels internationally), there was a disconnect between the versions of Net Framework which is required to be installed. I was also annoyed that the applet uses specific city names - I prefer to use the generic time zone names as I deal with people in more than one city in the same time zone - but you can create you own cities and time zone names.
    -John ... I float in liquid gardens
    UTC -7ąDS

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