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  1. #1
    Star Lounger
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    Lock down Outlook to only send plain text messages

    Folks

    The subject pretty much tells the whole story

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Lock down Outlook to only send plain text mess

    Which version of Outlook are you running?

    I don't know whether there is a group policy for the format of messages you originate. That would be handy. However, replies and forwards typically carry forward the format in which they were received. You can change the format of a reply or forward using the Format menu (in the Outlook editor; not sure when using Word as the mail editor).

    For automating the format switching process with VBA code, I noticed that it is much easier to switch the format of a reply or forward message to Plain Text in Outlook 2003 than it was in Outlook 2002. I can't recall for 2002; I might never have checked during the time I was using it. In theory you could enforce the use of plain text in an add-in that switched the format when the user clicked the Send button. Add-ins can be disabled, though...

  3. #3
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    Re: Lock down Outlook to only send plain text mess

    This is Outlook 2003

    It seems that the VBA route might be the best idea...

    Regards

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Lock down Outlook to only send plain text mess

    You could try this, in ThisOutlookSession:

    Code:
    Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    ' This should run only for mail items...
    If Item.Class <> olMail Then Exit Sub
    If Item.BodyFormat <> olFormatPlain Then
    	If MsgBox("Format will be automatically converted to plain text. Proceed?", _
    		vbInformation + vbOKCancel) = vbOK Then
    		'For HTML messages, embedded images become invisible attachments, neither
    		' stripped nor attached "normally"
    		Item.BodyFormat = olFormatPlain
    	Else
    		'Return to composition window
    		Cancel = True
    	End If
    End If
    End Sub
    Last edited by jscher2000; 2011-04-28 at 11:56.

  5. #5
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    Re: Lock down Outlook to only send plain text mess

    You may want to look at Office 2003 Resource Kit Downloads for the Office Resource kit and the Office 2003 Policy template files (this contains a spread sheet about which policies can be set.). It appears that you may be able to do what you want with policies.

    Joe
    Joe

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