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    viewing other user's calendar (2003)

    Could someone tell me if there is a local setting to view another user's calendar for past months? I am able to view the current month and we publish for 12 months but just today it has come to my attention that if someone tries to view another user's calendar as recent as this past Friday nothing shows (No Information). I am accessing the other user's calendar by New Appointment>Scheduling tab>Add Others>Selecting them from the Global Address Book. This is with Outlook 2003 on Exchange Server. I believe past months were visible on Exchange & Outlook 2000. Any help is appreciated!

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    Re: viewing other user's calendar (2003)

    I'd guess the logic is that if you are scheduling an appointment/ meeting you do not need to know someone's activity in the past. Have you tried sharing calendars?

    Joe
    Joe

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    Re: viewing other user's calendar (2003)

    There's no local setting, I have no problem going back to look at old Calendar items for my team. Just to confirm, they have given you Permissions, and you can view future appointments in their Calendars, correct? It could be:

    a policy setting by your Exchange Server Admin (I don't see what value this would be), or
    the people whose Calendars you are looking for have archived those meetings, or
    the calendars are not available to you through the server (this is usually indictated by the absence of Calendar information if you try to schedule a meeting)

    Can you advise what happens, if you get error or permission messages, or a blank Calendar, or something else?

    (Just as a note, there is an option under Tools | Options | Free/Busy Options | Publish x months of Calendar Free/busy information on the Server that restricts how far in the future other Calendars cna be viewed, but in my experience it does not affect past Calendar items.)
    -John ... I float in liquid gardens
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    Re: viewing other user's calendar (2003)

    John, we have given permission for others to view our calendar and we have set the Free/Busy options to publish for 12 months. I don't have any problem viewing a users calendar/appointments for today or any day in the future. I just cannot view past calendars/appointments. I am not getting an error message just the //////No Information. I'm wondering if it is an Exchange setting? We upgraded Exchange about 10 months ago. I know we could view user's past appointments before the upgrade.

    Joe, yes, I agree. If I am "setting an appointment" why would I need to see a user's past appointments. We have just found that it is easier to pull up several calendars using the method I described in my original post rather than opening someone's individual calendar. Maybe we need a better workflow for checking multiple calendars at one time?

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    Re: viewing other user's calendar (2003)

    I don't have any brilliant ideas, perhaps Joe does. But an additional question (or questions around the same issue):

    Does this happen with everyone or just certain people? If you are in a large company/entity, are there multiple Exchange servers? (I ask this because my company has multiple servers, and sometimes I can't get their free/busy information. How I fix this is by entering the invitee names on the "TO:" line and then making sure they resolve, either because they are in my nicknames, or via "Ctrl-K"; then when I go back to the Schedule tab, their Calendar is available. Does that help your situation?)
    -John ... I float in liquid gardens
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    Re: viewing other user's calendar (2003)

    John, we only have 19 employees and one Exchange Server. To my knowledge we rarely, if ever get a busy from the Exchange Server. So it can't be that. It is a puzzlement, especially since we use to be able to see the past.

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    Re: viewing other user's calendar (2003)

    Nineteen employees? I feel like an idiot. <img src=/S/stupidme.gif border=0 alt=stupidme width=30 height=30>

    Wait, can't you just go around and ask them? <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>

    I think this is most likely to be a Server-side Policy setting, and I'm iggerant of the Server side.
    -John ... I float in liquid gardens
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    Re: viewing other user's calendar (2003)

    Thanks, John. Even though we are only 19 employees we are a busy office with many employees in and out all day long to appointments. That is why we can't just ask them. We are counting on them keeping their calendars current. I agree. I think it must be a policy on the server side. I'll check into it and then post my findings. Thanks again!

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