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  1. #1
    2 Star Lounger
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    Standard footer for outgoing e-mails

    We have just bought a new server running Small Business Server R2, which comes with Exchange 2003, and we are currently configuring Exchange to handle the Company's e-mail.

    We need to set up signatures for individuals (giving their Name, job title, mobile no etc) and these will have to be configured locally through Outlook.

    But in addition we want to have one of those standard "disclaimer" type paragraphs to be appended to all outgoing e-mail leaving the Company, and we would like to configure this once only, via Exchange.

    Does anyone know how to do this (or a simple alternative way of setting this up?).

    Thanks

    Neil

  2. #2
    Plutonium Lounger Leif's Avatar
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    Re: Standard footer for outgoing e-mails

    A search of the MS Knowledge Base infers quite limited native offerings - see for example
    MSKB 317327: How to add a disclaimer to outgoing SMTP messages in Visual Basic

    Other suggestions may be found here.

    (I never realised Exchange could be so difficult! - our mail server allows you to add a footer from a standard txt file which you select from the main GUI...)

  3. #3
    5 Star Lounger
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    Re: Standard footer for outgoing e-mails

    >>I never realised Exchange could be so difficult!

    Did you forget who makes it? <img src=/S/duck.gif border=0 alt=duck width=23 height=23> Actually, a lot of maintenance is fairly easy, but I'm stuck with Exchange 5.5 for a few more months. My number 1 gripe? You can't use the mouse scroll wheel.
    ____________________________
    Jeremy
    "If you spend more on coffee than on IT security, then you will be hacked. What&#39;s more, you deserve to be hacked." -Richard Clarke

  4. #4
    New Lounger
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    Re: Standard footer for outgoing e-mails

    My firm went to a domain environment about six years ago and bought into the Windows Small Business Server 2000, which included Exchange. I was able to convince my firm to use a telecom co. to manage our email instead of using Exchange. I have since upgraded the server early last year to SBS 2003 and have been using Exchange to simply share folders throughout the office via Outlook. So far, it has been one of my better decisions. Sure I have my share of other "opportunities" to expand my knowledge of computing but not having to deal with Exchange on that grand scale has allowed me to emphasize my resources elsewhere.

    My feelings are that Exchange could be downsized "a bit" for the SBS versions that they are packaged with and could be much more manageable for smaller companies that have limited resources for I.T. management.

    Good Day!

  5. #5
    WS Lounge VIP rory's Avatar
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    Re: Standard footer for outgoing e-mails

    Hi Neil,
    It would appear that GFI offers a free disclaimer module here (well, actually it's a trial version of their full software but the disclaimer bit continues to work after the trial period).
    HTH
    Regards,
    Rory

    Microsoft MVP - Excel

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