Results 1 to 10 of 10
  1. #1
    2 Star Lounger
    Join Date
    May 2002
    Posts
    155
    Thanks
    3
    Thanked 0 Times in 0 Posts

    Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    We have just installed a new Server running Small Business Server R2, which uses Exchange 2003 (with Outlook 2003 as a front end). All existing Outlook (2000) address book settings have been imported into the new system.

    This importing process has introduced some significant "annoyances" (as Woody used to call them!). If anyone can help me fix these, I would be very grateful.

    Say I had an existing contact called Fred Smith, whose e-mail address was fred.smith@wopr.com

    In my old Outlook, the address book would be listed in alphabetical order by surname (ie. Smith, Fred) and when I created an outgoing e-mail and picked Fred's name from my address book, the name Fred Smith would appear in the To box.

    That is how I want it to be.

    Now Exchange / Outlook has changed everything, so my contacts are listed alphabetically by Christian name, and Fred's e-mail address appears in the To box on an outgoing e-mail.

    One extra result of this, is that if I group my Sent Items by name, I now have 2 separate lists for Fred, one under Fred Smith and a second under fred.smith@wopr.com

    Obviously as this is the same contact, I only want one (Fred Smith) list.

    So, I am looking to do 4 things:-

    1 - set my default so if I was creating a new contact (say Joe Bloggs whose e-mail address joe.bloggs@wopr.com) once I have entered Joe Bloggs as the name, it will fill in the File as box with Bloggs, Joe and the Display As box (beneath the e-mail address) as Joe Bloggs. (I have actually found how to do the first, but not the second).

    2 - run a block-update of my address book, so all my existing contacts are changed to reflect the protocols in 1

    3 - make it so the contacts pick list when creating an e-mail is ordered by Surname (it may be that this will happen automatically if we can achieve 2)

    4 - re-group Sent Items etc, so we only get one list for Fred Smith (called Fred Smith), not one for Fred Smith and a second for fred.smith@wopr.com

    Help!!!

    Thanks in anticipation.

    Neil

  2. #2
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    See <post:=102,995>post 102,995</post:> (it applies to Outlook 2003 too). It should solve at least one of your problems.

  3. #3
    2 Star Lounger
    Join Date
    May 2002
    Posts
    155
    Thanks
    3
    Thanked 0 Times in 0 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    Thanks Hans

    Your link sorted the order of the contacts drop down for all existing contacts - which is great!

    I also did a search and found a piece of code here

    http://www.wopr.com/cgi-bin/w3t/showthread...vc=1#Post284654

    (sorry, I don't know how to create a link in a post!)

    which my IT guru managed to tweak and run on my contacts list. This has sorted out the problem in my existing contacts list, by removing the email address from the Display as box and replacing it with the name (ie. joe.bloggs@wopr.com now reads Joe Bloggs).

    That just leaves one thing unresolved!

    When I create a new contact, (say Joe Bloggs), after I have entered the e-mail address, the Display as box now auto-fills with

    Joe Bloggs (joe.bloggs@wopr.com)

    whereas I want it to autofill with simply

    Joe Bloggs

    Is there a setting (maybe a registry setting) anywhere which can achieve this?

    Thanks

    Neil

  4. #4
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    To post a link to another post, simply select the post number <!t>[Post: 284,654]<!/t> in the post header with your mouse.
    Copy it to the clipboard (Ctrl+C).
    Paste it into your post or reply.
    The Lounge software will automatically convert it to a link: <post:=284,654>post 284,654</post:>

  5. #5
    2 Star Lounger
    Join Date
    May 2002
    Posts
    155
    Thanks
    3
    Thanked 0 Times in 0 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    Very clever - thank you Hans. I'll remember that for future posts. (Might be worth updating the Help/FAQ screens, or me getting some new glasses if I missed it completely!).

    Now, can anyone out there help me get the Display as field to default as described?

    Cheers

    Neil

  6. #6
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    I'm afraid I can't help you with that - I have no idea what governs this behavior.

  7. #7
    Administrator
    Join Date
    Mar 2001
    Location
    St Louis, Missouri, USA
    Posts
    23,572
    Thanks
    5
    Thanked 1,057 Times in 926 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    You can 'play' with the form design by selecting Tools | Forms | Design a Form and select Contact. Then right click the Display As field and select Properties | Value | Choose field. Select the one you wish. Then save it with a new name, publish it, and try it.

    Joe
    Joe

  8. #8
    2 Star Lounger
    Join Date
    May 2002
    Posts
    155
    Thanks
    3
    Thanked 0 Times in 0 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    Thanks Joe

    I tried this, and can follow your instructions perfectly, until the last step!

    Please can you clarify what you mean by

    "Save it with a new name, publish it"

    Thanks

    Neil

  9. #9
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: Exchange has ruined my Outlook Address Book! (

    >When I create a new contact, (say Joe Bloggs), after I have entered the e-mail address, the Display as box now auto-fills with
    >Joe Bloggs (joe.bloggs@wopr.com)
    >whereas I want it to autofill with simply
    >Joe Bloggs


    This annoying behavior is by default - Microsoft's idea of being helpful. Presumed reason is that many Contacts will have more than one email address, so the SMPT addy is added to distinguish them, otherwise you'd have Joe Bloggs twice and wouldn't know which is his corporate and which is his personal email address. You will have to hand enter the Display Name, or recycle some of the code on this board to use some other naming convention. <img src=/S/sorry.gif border=0 alt=sorry width=15 height=15>
    -John ... I float in liquid gardens
    UTC -7ąDS

  10. #10
    Administrator
    Join Date
    Mar 2001
    Location
    St Louis, Missouri, USA
    Posts
    23,572
    Thanks
    5
    Thanked 1,057 Times in 926 Posts

    Re: Exchange has ruined my Outlook Address Book! (Outlook 2003 SP2)

    Sorry, I was confused. Just push Publish on the form design tool bar (extrem left). Then choose the location - such as contact folder, or personal forms library and name it. Then you need to modify the Contact properties. Right Contacts and select Properties. Under "When posting to this folder, use" use the drop down and select your form.

    Joe
    Joe

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •