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  1. #1
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    Replacing old templates (Office 2000 SR1 Windows 98)

    Because of a Windows Registry problem, my hard drive has recently been reformatted, and I lost all my old templates from earlier versions of Word. That's probably a good thing, because they were corrupt, and caused instant crashes whenever I tried to create text boxes. Now I have Office 2000, SR1.

    There will be times when I'll need to open and work with documents originally created in Word 97, and which are based on these old templates (which are no longer there). Now my question:

    What's the best (noncorrupting) way to recreate the templates that I need?

    Thanks for any suggestions you can offer.
    Betsy Frick

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Well, you've got a bit of work to do either way:

    1) Start from scatch or
    2) Open one of the docs and SaveAs a template. You'll get a
    new template based on that doc.

    If the corruption is in the docs too, and saving them in W2000 doesn't remove or correct the corruption, then see option #1.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    If you are simply talking about the delay that happens when Word searches for the template that isn't there, I would recommend creating a new template and copying it multiple times within explorer.

    Record and save a macro in your Normal.dot, that attaches the Normal.dot template to the document as the attached template. Name the macro - ReattachNormal.

    Then put the following macros in your new template:

    Sub AutoOpen
    On Error Resume Next
    ' keeps from generating error message when
    ' template is opened.
    Application.Run "ReattachNormal"
    End Sub

    Sub AutoNew
    MsgBox "This is not a real template and should not be used as the basis for a document."
    ActiveDocument.Close SaveChanges:=False
    End Sub

    Make the copies of your template from within Explorer. Rename them until you have all of your old template names (and folder locations) covered.

    Open each of your documents and close it saving the changes. Then delete your fake templates. You might want to save one as a sample in case you need it again.

    If you are not in a networked environment, you could designate a folder (not in your templates folder) as the workgroup templates folder and put these fake templates there instead of deleting them.

    You would need to develop new names for the templates that you actually use, though.

    If you actually need the functions of the old templates, this does you no good, though. Here, I'm talking about macros, and AutoText, customizations, etc. All of your text and styles will have been preserved in your existing documents.

    Hope this isn't too disjointed and helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Kevin,

    I expect that I'll have to recreate the old templates from scratch, as best I can, because the corruption is definitely in the documents, and it has spread to a colleague's computer because I sent her files and the accompanying .dot.
    Fun for both of us.

    I imagine that using the Organizer to copy styles from an old (Word 97) document into a new template (Word 2000) would carry the corruption. Since I don't know where the corruption started, or exactly which file it's located in, I better not take the chance of copying.

    Hmmm, wonder if I can print out a description of the styles even if the old template is no longer there. I'll give that a try; it would shorten the re-creation time.

    Betsy

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    I'm sure your suggestion would work for someone who's more technically savvy than I am.

    It's not a delay that I'm talking about. The templates that were there from Word 97 and carried into Word 2000 were erased from my machine when we had to format the hard drive. Those templates (simple styles only, no AutoText, no macros) were corrupted anyway, causing text boxes to instantly crash Word.

    So I'll just re-enter each of the styles as best I can in each custom template as I need it. Some, I will never need. And I'll give the new templates a new name and re-attach.

    So far in Word 2000, the text box seems to be OK, but I haven't really pushed it with many in one document, copying and pasting them, etc. Time will tell.

    Thanks for your suggestions anyway. Woody's Lounge is a great resource. In an ideal world, Word would work, and we could all do productive things with our time. <img src=/S/angel.gif border=0 alt=angel width=15 height=21>

    Betsy

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    I would be surprised if the styles are carrying the corruption unless they are for numbered headings. For many of your documents, try:
    1) create a new template
    2) Copy the contents of the old document except for the last paragraph mark into the new template.
    3) Use organizer to copy your styles from the old document to the new template three (3) times.
    4) Save your new template.
    5) Try creating a new document from the new template including a couple of text boxes to see if any problems develop.
    6) For the vast bulk of your documents, this should produce new, good, templates for you. You'll still have to put in headers and footers in the new templates.
    Charles Kyle Kenyon
    Madison, Wisconsin

  7. #7
    KTYorke
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    This may be a silly question, but why copy the styles over three times Chaz?
    have fun

  8. #8
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Because if you only copy them once or twice, links between styles won't transfer correctly.
    Charles Kyle Kenyon
    Madison, Wisconsin

  9. #9
    KTYorke
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    <img src=/S/bow.gif border=0 alt=bow width=15 height=15> <img src=/S/thumbup.gif border=0 alt=thumbup width=15 height=15> you dazzle my Charles... never thought of that, but definitely something to keep in mind!!

    Just to clarify though... when you say three times, click the Copy button three times for one style, or exit and go back into organizer three times. I know it's nitpickey... but I'm a tech writer... I've found it amazing the range of interpretations of one simple step!
    have fun

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Charles,

    Let me get this right -- I copy the contents from an old (Word 97) document into a new template that I create in Word 2000 using File-New-Template.

    Then I use the Organizer to copy the styles from the old into the new. I do this three times -- into the same template? Dare I ask why?

    Then I save the new template.

    Then I'll need to delete all the content out of the template, won't I? And save it again?

    I'm willing to try this approach. I have to re-create the old templates anyhow.

    Betsy Frick

  11. #11
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Good point. See <A target="_blank" HREF=http://www.wopr.com/cgi-bin/w3t/showflat.pl?Cat=&Board=wrd&Number=55030&page=0&vie w=collapsed&sb=5&o=0&part=2&vc=1> my clarifying response</A> further down the thread.
    Charles Kyle Kenyon
    Madison, Wisconsin

  12. #12
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    As to why, see my earlier response to KT Yorke. The basic reason is -- magic! It works better if you do. Seriously, if you have spent much time developing your styles they will be hierarchical - one style based on another based on another. This structure seems to require three copies to transfer. The need for multiple copying is documented in some knowledge base article; the number three is the one I've come up with. If I do it three times, it will be as good as it is going to get (for me).

    Yes, copy them three times into the same template. You don't have to open and close the templates in between but you do have to copy all of the styles you are copying once, then copy them again, then copy them again. Do not copy style A three times, then style B three times, then style C three times. Do copy styles A, B, & C once, then again, then again.

    If you aren't using the content for your new template you don't need to copy it in. I thought you wanted the content.

    If you copy content -including a paragraph mark from one document or template to another you can copy the style by doing this. This only works, though, if the style doesn't already exist in the receiving document (or the template that is the basis for the receiving document). It is also complicated by style interdependencies - the based-on links.

    More thoughts on <A target="_blank" HREF=http://www.addbalance.com/word/movetotemplate.htm> moving customizations</A> is in draft form. Realize that toolbars, AutoText, macros, key bindings, and styles can (and should be) inter-related. That means that the copying (and keeping links) of them requires a sequence of which gets copied first and, yes, multiple copying of the same thing - kind of like building a house of Tinker Toys (tm). Insert A into B into C into A into D into C into A into F into D. Each part expects or depends on some other part that isn't there yet. So it adapts. Then the part is added, but the adaptation doesn't change, so you copy the first part in again and this time it gloms onto the second part because the second part is there now. If all you are dealing with is styles - three times seems to be the charm. <img src=/S/bow.gif border=0 alt=bow width=15 height=15>
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    I've read previous posts of yours, Charles where you recommend copying styles 3 times and admit to scratching my head and saying 'huh?? say what?' <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15> when I read your instruction re 'copy styles 3 times' (used to be "3 times and you're outta here"). But m/b a year ago a user was copying styles via template organizer bit and it did not take. Tried it again with the magic "x3": Voila <img src=/S/grin.gif border=0 alt=grin width=15 height=15>. Makes perfect sense of course when you consider Word's hierarchical behaviour. When I copied styles or autotext, such as signing lines in table format for legal docs, from one template to another, it "took" so I'm assuming the copy 'x3' is just document related.
    I appreciate the references to your site "add balance" etc. Some very solid help there. <img src=/S/bow.gif border=0 alt=bow width=15 height=15>
    Patricia

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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Charles,

    Thanks for adding the details about how (and why) to copy styles 3 times into a template. I'll follow your advice to copy all the styles I want (A, B, C) then copy them all again, and all again. Glad you mentioned this order, because I would have done it the other way (A, A, A then B, B, [img]/forums/images/smilies/cool.gif[/img] since that is much more efficient time-wise. Silly me, I should have guessed that Microsoft wouldn't want anything efficient.

    What, if anything, do you know about the reliability and usability of numbering templates that are out there for sale? Any experience with any of them that you can recommend? I may have to give up and let someone else do this part for me!

    Betsy

  15. #15
    Silver Lounger Charles Kenyon's Avatar
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    Re: Replacing old templates (Office 2000 SR1 Windows 98)

    Since you can copy multiple styles with one click click of the Copy button, it is even more efficient to copy them all at once. This is especially true for the second and third copies because you can answer the question about whether you want to copy over the top of the style "Yes to All."
    Charles Kyle Kenyon
    Madison, Wisconsin

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