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    Page Numbering (Word 2003)

    I have a user asking if it is possible to have page numbers in the footer of document in text (i.e. one). I have played around with it but couldn't find a switch to use in the field to make this happen. If this possible? Any help is greatly appreciated. Thanks in advance!

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    Re: Page Numbering (Word 2003)

    You should be able to do the following:

    * Goto "View", "Normal" and then "View", "Header and Footer."
    * Click in the footer, and goto "Insert", "Field."
    * Choose "Page" from the list of fields.
    * To insert the page numbers goto "Insert", "Page numbers" and "Format."
    * In the box marked "Start At." Type your starting page number in there.
    * Say OK, and then click Close on the next screen.

    To automate that for all documents you can put that into a template and call up the template for new documents.

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    Re: Page Numbering (Word 2003)

    I tried that originally but when you type in "one," I receive the error "must be between 0 and 32766 for this format. Any other ideas?

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    Re: Page Numbering (Word 2003)

    Try the following:
    - Press Ctrl+F9 to insert field braces { } (don't type the braces yourself).
    - Type page * cardtext between the braces.
    - Press F9 to hide the field code and to update the field.

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    Re: Page Numbering (Word 2003)

    As usual Hans, you are a wizard! Thank you so much. Can you tell me what card stands for? I'm just curious. Thanks again!

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    Re: Page Numbering (Word 2003)

    Makes sense! Thanks again.

  7. #7
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    Re: Page Numbering (Word 2003)

    card in cardtext is an abbreviation of cardinal. Cardinal numbers are the ones we use for counting: 1, 2, 3 etc., while ordinal numbers indicate the order in a sequence: 1st, 2nd, 3rd etc. If you used * ordtext as field switch, you'd get first, second, third etc.

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    Re: Page Numbering (Word 2003)

    Hi Hans,

    The user was thrilled with the answer but now wants to know if there is a way to capitalize the text page numbers and is it possible to have page x of x in text? Thank you so much in advance!

  9. #9
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    Re: Page Numbering (Word 2003)

    To display the page number in capitals, click inside the page number field and press Shift+F9 to display the field code. Add <code> * upper</code> before the closing brace. The code should now look like
    <code>
    { PAGE * cardtext * upper }
    </code>
    Press F9 to hide the field code and update the field.

    For the total number of pages, you use the NUMPAGES field instead of the PAGE field. So you'd end up with field codes like this:
    <code>
    Page { PAGE * cardtext } of { NUMPAGES * cardtext }
    </code>
    Remember that you shouldn't type the field braces { } yourself, either press Ctrl+F9 to insert them, or use Insert | Field to create a field, then press Shift+F9 to display the field code.

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    Re: Page Numbering (Word 2003)

    Hans,

    You are the best! Thank you!

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