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  1. #1
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    Word Form - Embedded Object (2002)

    Hi Fellow 'Loungers',

    I have been creating locked forms in Word for a number of years. I now need to create a form with locked fields, but I also need to include a user accessible embedded .doc. I have no problem creating the form, inserting the .doc and locking the form, but the field containing the object is no longer accessible because, apart from the designated user input fields, the entire form / document is locked.

    Does anyone know if it is possible to create a form like this and, if so how do I get round the problem.

    I would be grateful for any advice please.

    Many thanks,
    Lovely2CU (Fred)
    Oxfordshire UK

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Word Form - Embedded Object (2002)

    You can limit protection to certain sections of a document. (In Tools>Protect document, you will see a button next to Forms to do this.) Does that help in your scenario?

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    Re: Word Form - Embedded Object (2002)

    Many thanks for the quick reply 'jscher2000'. I will give your suggestion a try and let you know how I get on.

    Thanks again,
    Lovely2CU (Fred)

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    Re: Word Form - Embedded Object (2002)

    Hi 'jscher2000',

    I'm afraid your suggestion didn't work (probably me not doing something correctly). I have attached a simple locked test form containing firve inpt fields and one inserted .doc "Test document". I am trying to create a locked form which moves the user to each input field and also allow the user to open the the "Test document". Do you know if this is possible please?

    Many thanks,
    Lovely2CU (Fred)
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  5. #5
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    Re: Word Form - Embedded Object (2002)

    Your document contains three sections, all of which are protected. The embedded document is in a table cell in one of these sections. There is no way to unprotect a single cell in a table. You could place the embedded document in an unprotected section of its own, but you'd have to take it out of the table for that. That may not be acceptable for your purposes, but that's the way it is.
    As Jefferson remarked, you can specify which sections are protected by clicking the Sections... button in the Tools | Protect Document dialog.

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Word Form - Embedded Object (2002)

    <P ID="edit" class=small>(Edited by jscher2000 on 13-Dec-06 12:41. )</P>I don't know how to create a section break around a table cell. However, you can unprotect a row by placing a "continuous" break before and after it. This might help, but also might have undesirable consequences (e.g., reduced convenience of table formatting, maybe breaking formulas that sum down columns). Sample attached.

    Added: I created this in Word 2003 by editing your document. Not sure it actually will work the same in Word 2002.
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  7. #7
    Plutonium Lounger
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    Re: Word Form - Embedded Object (2002)

    Hi Jefferson,

    It works the same in Word 2002: you can unprotect an entire row by placing continuous section breaks before and after it, but you cannot unprotect a single cell.

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    Re: Word Form - Embedded Object (2002)

    Thank you for the advice Hans and Jefferson.

    I will have a try with the section breaks tomorrow morning.

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    Re: Word Form - Embedded Object (2002)

    The unprotected row looks good too. I will feedback my results tomorrow evening.

    Thanks again guys.

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    Re: Word Form - Embedded Object (2002)

    I couldn't wait and tested now, rather than wait until tomorrow. The protected section option is probably the solution to my problem and I will apply it to a real form tomorrow.

    I am very impressed by both of your replies, which have been most helpful. I think I'm going to enjoy this forum and will now start looking at some of the other areas, mainly Excel, Powerpoint and cooking. I hope that I will be able to provide some help and advice to others in the near future. <img src=/S/yep.gif border=0 alt=yep width=15 height=15>

  11. #11
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    Re: Word Form - Embedded Object (2002)

    Glad to have been able to help. Enjoy Woody's Lounge!

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