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  1. #1
    jcyeah
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    Style Separators (Word XP)

    Has anyone had any luck using the Style Separator (InsertStyleSeparator) feature in XP. I thought it was to take the place of having to use hidden text when generating a Table of Contents from an Outline. Thanks for any info on this feature!

  2. #2
    BAM
    Guest

    Re: Style Separators (Word XP)

    Hi jcyeah,

    This is more for using only a portion of a paragraph in a TOC. For example if a heading in the document read: Operating Expenses First Quarter, and you want the TOC to read Operating Expenses only, then you apply your Heading style to the first portion.


    In past versions of Word this was achieved by adding a paragraph mark between two paragraphs and formatting the paragraph mark as Hidden:

    Operating Expenses (Heading Style applied)
    <Hidden Para>
    First Quarter (Style than contains same formatting as Heading Style, but not assigned and Outline level)

    That way when printing and if you remove the display of Hidden text, the two paragraphs appeared on the same line: Operating Expenses First Quarter.

    The Style Separator still uses a hidden paragraph mark, just as when we manually did this, however it isn't visible when you display Hidden text and it will not print even if you have Hidden text selected in the Print Options.
    ~~~~~~~~~~~~~~~~
    Cheers!

  3. #3
    jcyeah
    Guest

    Re: Style Separators (Word XP)

    Thanks for replying, however, I seem to be having trouble getting it to work if I am in an outline with numbering.

    For example: Section 1.1 Agreement. This is an example of an outline.

    I only want Section 1.1 Agreement in my TOC and not the sentence that follows. Is the Style Separator suppose to also work when in an outline? In the past I of course used the hidden paragraph mark, any suggestions?

    Thanks again

  4. #4
    BAM
    Guest

    Re: Style Separators (Word XP)

    I don't have access to Office XP at this time to work through this and try to determine what you might be missing or even if there is a problem using the Style Separator with an Outline. Were you successful with the hidden paragraph method in past versions?

    My first thought is that your Style following the Style Separator is based on your Heading style and the Outline level in Format/Paragraph has not been set to body text.

  5. #5
    5 Star Lounger
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    Re: Style Separators (Word XP)

    Hi, jcyeah!

    Yes, the separator will work with Outline, but you need two distinct paragraph styles for the lead-in text and the body of the paragraph.

    For instance -- Let's hypothesize that you have set up styles with Outline Number levels, which we'll call Outline1, Outline2 and Outline3. If you will consistently be using them with lead-in text, then I would suggest setting them up as "body text (or something other than Normal or next Outline level) for the following paragraph.

    As you're typing, at the end of the lead-in sentence, insert the style separator (Ctrl+Alt+Enter). Then type the body of the paragraph.

    <img src=/S/sarcasm.gif border=0 alt=sarcasm width=15 height=15> My personal gripe is that for firms/offices which have been using tc codes and not hidden paragraph marks, on-demand conversions will be a mess! When you key the shortcut, Word pops to the end of the existing paragraph... regardless of where your cursor is... to insert the separator. If you cut from that location and paste where you want it, you will have to select the balance of the paragraph and apply a style.

    While one can programatically insert a style separator without it jumping to the end, it will take a VBA guru to assign the proper "following" styles in existing documents. That's my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>
    Karen

  6. #6
    jcyeah
    Guest

    Re: Style Separators (Word XP)

    Thanks again, especially for the shortcut key for Style Separator, however, I am still having a problem when I use the Style Separator in an outline with numbering and I then create a Table of Contents. It drops the paragraph numbering from the TOC and right aligns the text. Any Suggestions?????

  7. #7
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    Re: Style Separators (Word XP)

    The dropping of the numbering is something I saw (and reported) with the "Gold" release for MSDN members. I am not at work, and haven't installed any updates either, but I thought that was corrected. Maybe someone else can give you more info.
    Karen

  8. #8
    jcyeah
    Guest

    Re: Style Separators (Word XP)

    **Edited by BAM to include URL tags**

    Hi Again,
    You are right, there is an update available that does take care of the TOC problem with numbering. In case you don't have the same update this is where I found it <A target="_blank" HREF=http://support.microsoft.com/support/kb/articles/Q300/5/53.ASP>http://support.microsoft.com/support/kb/ar...s/Q300/5/53.ASP</A>

    Thanks again for all your help
    <img src=/S/groovin.gif border=0 alt=groovin width=21 height=21>

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