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  1. #1
    robertteacher
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    Paragraph Mark Removal+add 1 space (word 2000)

    How can I automatically remove paragraph marks at the end of each line and add one space before the next word or character? After cutting and pasting text from the net to Word via WordPad, I noticed
    that there are paragraph markers after each
    line, preventing the text
    from going to the end of my
    right margins. Every line
    stops anywhere from 30-60% away
    from the end. It's a multipage report and I'm spending
    too much time just clicking and backspacing before each line of text
    in order to remove the
    paragraph markers and have the text
    line up to the end of the right margins. I've tried
    styles and many other things, but I can't seem to find a way to do it.
    Visually, I want every line in my text to look like the first line of this posted message
    so that the text goes all the way to the right end. You'll notice in this message, however,
    that all other lines of text
    stop well short of the right margin
    because of the paragraph markers. Does that make sense?

  2. #2
    5 Star Lounger
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    Re: Paragraph Mark Removal+add 1 space (word 2000)

    Edit / Replace
    In find what type ^p (make sure it's lower case)
    In replace with, type a space.

    Now, if you just want to increase your speed, keep clicking on replace -- it will automatically jump to the next
    Karen

  3. #3
    2 Star Lounger
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    Re: Paragraph Mark Removal+add 1 space (word 2000)

    Hi robertteacher,

    If the "paragraphs" in the pasted text are separated with two consecutive paragraph marks, try the following three steps.

    1). In the Replace dialog (Edit Menu>Replace), enter "^p^p" in the Find field. Enter "Chris Really Should Be Working" or some other unique set of characters in the Replace field. Replace all.

    2. Enter "^p" in the Find field. Enter a space in the Replace field. Replace all.

    3. Enter "Chris Really Should Be Working" or your unique set of characters in the find field. Enter "^p" in the Replace field. Replace all.

    HTH,

    Chris

  4. #4
    New Lounger
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    Re: Paragraph Mark Removal+add 1 space (word 2000)

    Paste directly to Word using the Paste Special/Unformatted text option and your text will slip right into the document and inherit the document's styles. I do this so much that I recorded a macro to paste.

  5. #5
    BAM
    Guest

    Re: Paragraph Mark Removal+add 1 space (word 2000)

    **Edited by BAM**

    Hi Robert,

    First you might want to determine if they are actually paragraph marks. Press <Alt Shift *> to turn on your nonprinting characters or press in your Standard toolbar.

    If the end of the lines contain a hooked arrow then you have manual line breaks instead. These are usually used when copy/pasting from email or web pages.

    If they are manual line breaks you can correct them using a few Find/Replace actions:
    - Press<Ctrl H> to open Find/Replace
    - First replace all occurrences of two consecutive manual line breaks and replace them with a symbol character or string of characters that do not appear elsewhere in your document.

    Find What: ^l^l
    Replace With: @@@
    Replace All

    Then find all occurrences of a single manual line break and replace it with nothing or in your case a space:

    Find What: ^l
    Replace With:
    Replace All

    Now find all occurrence of the symbol character string and replace with a single (or two paragraph marks if you prefer):

    Find What: @@@
    Replace With: ^p
    Replace All

    Note if they are paragraph marks then substitute ^p with ^l
    ~~~~~~~~~~~~~~~~
    Cheers!

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