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  1. #1
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    Microsoft Word Email Merge (2000)

    Hi. I use Microsoft Word 2000 and Outlook Express 5. When I email merge a document, I loose the document's formatting. Is there a way to preserve the formatting of a Word document that is email merged to Outlook Express without making the document an attachment? If not, do you know of a program that can?Will using Outlook instead of Outlook Express solve my problem?

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    Re: Microsoft Word Email Merge (2000)

    It appears that you are using "Plain Text" type of e-mail. Select to use HTML and this should work.
    Note, some people DO NOT like receiving HTML type of e-mail.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Microsoft Word Email Merge (2000)

    Hi Dave. Thank you for your reply. My Outlook Express is set to HTML mail. My problem is that I create a Microsoft Word document with formatting (e.g. bold, color, etc.) but loose the formatting when I mail merge the document to my e-mail. Maybe I need to use another mail merge program to retain my document's formatting. What do you think? -- Henry

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Microsoft Word Email Merge (2000)

    Word 2000 to Outlook 2000 (no SR) appears to ignore the HTML format preference as well. The online help says:
    <hr>If you want to preserve the formatting of a merged document, select the Send document as an attachment check box. In this case, Word sends each merged document as a separate Word document that's attached to an e-mail message. If this check box is cleared, Word inserts the text of the resulting merged document in the e-mail message. <hr>
    The message arrives at its destination as Plain Text. But I have to believe that "there must be a way."

    I tried entering HTML tags into my master document, but they merely appeared in plain text in the message at the destination. Hmmm... maybe by digging lower into the MAPI interface? Over my head, I'm afraid.

    <img src=/w3timages/blueline.gif width=33% height=2><img src=/w3timages/blueline.gif width=33% height=2>

    Well, I'm back from with discouraging news: "There is no satisfactory workaround to this issue by using the mail merge function from either Microsoft Outlook, or Microsoft Word." (In <A target="_blank" HREF=http://support.microsoft.com/support/kb/articles/Q287/0/04.ASP>a different article, MS reports that "Merging to e-mail by using the HTML mail format is a new feature in Word 2002." Not surprisingly, the article reports problems with that feature.)

  5. #5
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    Re: Microsoft Word Email Merge (2000)

    Thanks alot jscher2000. I was afraid that there was no way around this situation. I appreciate you taking the time to help me out.

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