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  1. #1
    robertteacher
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    ">" Character Removal from Word (Word 2000)

    Could you tell me how to remove this character, >, from a Word Document? I cut and pasted an email from Outlook to Word via WordPad and it's loaded with these > characters lined up along the left margin. It looks like this:
    > Could you tell me how to remove
    > them without buying
    > or downloading special
    > software? Thanks.
    >

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Re: ">" Character Removal from Word (Word 2000)

    First, try using AutoFormat. (This is about the only thing I actually use it for.) Select the messed-up (technical term) text and then Format => AutoFormat => email. See what happens. Remember that if you don't like the result, undo (ctrl-Z) is very handy.

    Other than that (or possibly in combination) use Replace. Try replacing > with nothing. Again, do this on selected text (just in case someone actually used the greater-than symbol for its original purpose). If AutoFormat doesn't do the replace automatically, then do the replace first, then the AutoFormat. The reason for using the AutoFormat is that it does a good job of getting rid of surplus paragraph returns and hard line breaks.
    Charles Kyle Kenyon
    Madison, Wisconsin

  3. #3
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    Re: ">" Character Removal from Word (Word 2000)

    Moi ici. That's the only thing AutoFormat is good for. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> I have an icon on my personal toolbar (in Word) to clean up e-mail

  4. #4
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    Re: ">" Character Removal from Word (Word 2000)

    You can also do a search and replace *including* the returns - saves the problem with > being used properly. Type (without the quotes "^p> " (return, >, space) in the find box, and "^p" in the replace box.

    Works like a charm for me! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>
    Beryl M


  5. #5
    BAM
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    Re: ">" Character Removal from Word (Word 2000)

    Hi Robert,

    Here is a macro that I created that should do what you want. I just keep adding to it when something new arises:

    Sub EmailCleanup()
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
    .Text = ">."
    .Replacement.Text = ""
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = "> "
    .Replacement.Text = ""
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = ">"
    .Replacement.Text = ""
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = "|"
    .Replacement.Text = ""
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = "^l^l"
    'Use ^p^p for two para marks
    'however space between paras is a better method
    .Replacement.Text = "^p"
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = "^l"
    .Replacement.Text = " "
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
    .Text = " "
    .Replacement.Text = " "
    .Wrap = wdFindContinue
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    End Sub

    To use this macro:
    - Copy all lines between Sub EmailCleanup() and End Sub
    - Paste in a blank Word doc
    - Select and copy again (This is necessary for the lines to wrap correctly)
    - Go to Tools/Macro/Macros
    - Type the macro name: EmailCleanup (use same case - if you add macro to your toolbar this will ensure the ToolTip displays properly)
    - Click Create
    - Paste lines previously copied between Sub....End Sub
    ~~~~~~~~~~~~~
    Cheers!

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: ">" Character Removal from Word (Word 2000)

    Autoformat does a better job handling the returns than does replace because it can figure out whether or not a space is needed, whether the return is a line break or a paragraph mark, etc.
    Charles Kyle Kenyon
    Madison, Wisconsin

  7. #7
    Silver Lounger
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    Re: ">" Character Removal from Word (Word 2000)

    BAM,

    Your macro looked to be very useful. I could not tell if it was replacing all > even those that might occur in the middle of the email like mine above. Also I could not tell if it would replace multiple > only at the beginning of the line (which is what happens when someone replies to a reply to a reply...) at one shot. I guess replacing just > would address the latter as long as it doesn't replace them in the middle of a line.

    Fred

  8. #8
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    Re: ">" Character Removal from Word (Word 2000)

    Or, to remove > manually, hold down Alt key and with mouse select and vertically go down the row of > (still holding Alt) then hit Delete.

    Fast and easy.

    ACM

  9. #9
    BAM
    Guest

    Re: ">" Character Removal from Word (Word 2000)

    I've never had much success with AutoFormat and manual line breaks. I always had to Find/Replace with paragraph marks first.

    Granted, my only attempts at this were on Word 97 in the past so there is a possibility that Word 2000 handles it differently? (I have 97 installed now so I can not verify.)
    ~~~~~~~~~~~~~~
    Cheers!

  10. #10
    BAM
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    Re: ">" Character Removal from Word (Word 2000)

    Hi Fred,

    The macro just removes all occurrences of ">". It doesn't matter where they are located.

    The main difference(s) between the macro and AutoFormat is:

    - AutoFormat will determine several short paragraphs together, such as an address or email message header, and leave those lines alone. The macro will not.
    - AutoFormat will remove empty paragraph marks (formatted space instead is actually preferred). You can use either in the macro
    .- The macro will remove "FWD" characters such as ">" and "|". AutoFormat doesn't
    - The macro will remove manual line breaks which is usually the character used when copying/pasting from email. AutoFormat may or may not.

  11. #11
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    Re: ">" Character Removal from Word (Word 2000)

    <img src=/S/yep.gif border=0 alt=yep width=15 height=15>

  12. #12
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    Re: ">" Character Removal from Word (Word 2000)

    So it does - I hadn't discovered that function in Word before! Shows what happens when you teach yourself to use a program - if you don't know something's there, you don't discover it ...
    Beryl M


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