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  1. #1
    2 Star Lounger
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    Templates (Office2000/windows98)

    How do I create a template using my letterhead. The letterhead extends across the top of the page and 1/2 inch margin on each side. The copy is in 3 sections.
    The middle section uses a larger font size than the two side sections.
    I created a lettehead template almost like mine and got it successfully stored. But margins for the entire page are set at 1/2 inch. I want to adjust the margins
    in the body of the letter to fit the amount of copy.
    Since I'm nearly computer illiterate, I'd appreciate a step by step solution.
    Attached Files Attached Files

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Templates (Office2000/windows98)

    Two ways to position text outside the normal boundaries of a page are (1) text boxes, and (2) negative indents for the relevant paragraphs. To describe the latter option first, change your margins to 1" left and right, for example, then select your "wide" letterhead paragraphs and choose -0.5" for the left and right indents. This will push them 0.5" into the margin on each side.

    For text box assistance, I will defer to others: I don't use them.

  3. #3
    BAM
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    Re: Templates (Office2000/windows98)

    Hi wwob,

    For what you want, there are several steps involved so I attached an example for you. Basically this is a 4 column borderless Word table placed in the Header/Footer layer. The Word table allows for ease in alignment and it's easy to size the columns so the fall outside the page margins.

    I also went to File/Page Setup and on the Layout tab turned on Different First Page and placed the table in the First Page Header. This way, the letterhead will only appear on the first page.

    Take a look at the attachment and examine the changes I made. If you need instructions on any of the specifics, just post back and we can provide them to you.

    ~~~~~~~~~~~~
    Cheers!

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    Re: Templates (Office2000/windows98)

    Thank you for your help. I successfully got the copy I wanted into a Word table (new for me) which I put inside a Header-Footer box. I haven't figured out how to get the margins set properly (1/2 inch from right and left sides of the page). I haven't figured out how to get rid of the Word table lines. And, I'm guessing that when I get those two things taken care of I just save the resulting template as Letterhead.dot?

  5. #5
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    Re: Templates (Office2000/windows98)

    To get rid of lines in table: place cursor anywhere in table and press Ctrl+Alt+U.

  6. #6
    BAM
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    Re: Templates (Office2000/windows98)

    Hi wwob,


    P McGinty provided the info on the table borders, for the rest of your question(s):

    To change the page margins go to File/Page Setup and select the Margins tab.

    If you want the letterhead to appear on the first page only, select the Layout tab
    and tick Different First Page. You may need to move the information into the First Page Header.

    Note that you many need to temporarily use a page break <Ctrl Enter>, in order to see the information in the main Header/Footer.

    For your margins, if you are referring to the left and right margins for the table:

    - Make sure you are in Print Layout View (View/Print Layout)
    - Hold the <Alt> key and place your mouse pointer over the left boundary of the table
    - Watch for the Size pointer, when you see an arrow pointing to the left and one to the right
    - Click hold and drag until you see 0.5" on the far left of the ruler
    - Do the same with the right boundary.

  7. #7
    Silver Lounger Charles Kenyon's Avatar
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    Re: Templates (Office2000/windows98)

    For step-by-step instructions see <A target="_blank" HREF=http://www.addbalance.com/word/headersfooters.htm> How Can I Get a Different Header / Footer On the Second and Subsequent Pages?</A>.

    You might want to take a look at the <A target="_blank" HREF=http://www.addbalance.com/word/download/index.htm#LetterheadSystem> letterhead system</A> downloadable from my site
    for a better idea of letterhead components.

    This may not be the best way to set up letterhead, but it is a way that works for me. It consists of modular components so that changes to a letterhead are reflected in all form documents created from then on while documents that were created earlier remain unchanged.

    Generally with printed letterhead the return address information is in a different font/typestyle from the body of the letter. The reason for this is that it makes letters easier to read. Much of that information is not often needed by the reader, but it is important that it be there and be readable. It is also important for it to look nice.

    Components of a letter template normally include (with different complementary and linked styles for each).

    Letterhead block - usually in the first-page-only header.
    Letter date - a CREATEDATE field (not a DATE field)
    Inside address
    reference line
    greeting
    body of letter
    signature block
    enclosures
    cc
    initials
    second and subsequent page header/footer which may use the letterhead fonts and styles.

    Other components are the styles for envelopes and graphics. Perhaps a watermark.


    I generally have a header that has
    Letter from xxx CREATEDATE field
    Page x of y

    It generally uses the same typeface as the body of the letter but is a couple of points smaller.

    The footer for second and subsequent pages repeats the address information from the letterhead in a compact form using the same fonts. The fonts for this "preprinted" information are different from the font used for the body of the letter.

    You may want to look at http://www.addbalance.com/usersguide/templates.htm for information on templates and styles. Also see
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>http://www.mvps.org/word/FAQs/Customizatio...mplatePart1.htm</A>
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>http://www.mvps.org/word/FAQs/Customizatio...mplatePart2.htm</A>

    <img src=/S/gramps.gif border=0 alt=gramps width=20 height=20>I have spent a lot of time over the past 20 years on developing reasonable computer-generated letterhead for law firms (private and government) and this gives you some idea of what is involved for me when I create a letterhead. The reason I justified spending so much time was that the letterhead often gives the first or only impression that a client, adversary, witness or decision maker gets of a lawyer. It has to communicate a lot of information as well as a professional feel.


    You will want to include a table in your letterhead. See . This will allow you to set different formatting in parallel areas of the letterhead. Be sure to use <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm> Styles in formatting each paragraph in your letterhead forms. A paragraph in Word is anything (or even nothing) followed by a paragraph mark. The usual way of inserting a paragraph mark in Word is with the Enter key.

    Your table can be outside of the margins for the body of your document and your header / footer can have different margins.

    Hope this helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

  8. #8
    Ursusmaximus
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    Re: Templates (Office2000/windows98)

    To get the left edge of the table 1/2 in from the left margin, go into the footer and drag the indent thingy on the ruler to the appropriate position.

    To get the right edge of your table 1/2 in from the right margin, simply drag it -- tables blithely ignore right margins, and will happily continue as far to the right of the page as you let 'em.

    If you want to be precise about the 1/2 in, hold down Alt as you drag either the indent thingy or the table edge; this will display the measurements in the ruler.

    And thanks to Ginny for the Ctrl+Alt+U -- I love keyboard shortcuts, and that was a new one for me!

    Steve

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