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  1. #1
    New Lounger
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    Email Message Size (Outlook 2003)

    I am trying to find a way to determine the size of an email message prior to sending it out. In previous versions of Outlook, I could click on the Save button, then check the properties of the email to find out this information. Now it does not provide that.

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  3. #2
    Super Moderator jscher2000's Avatar
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    Re: Email Message Size (Outlook 2003)

    I'm not in front of OL2003 at the moment, but does the size show when you view the saved message as listed in the Drafts folder?

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    Re: Email Message Size (Outlook 2003)

    You don't have Size (in Kb) as one of the header fields in your message window Views? Size is one of the default header items for the message list window in 2003. If you don't have it, drag it to the Headers by right clicking the Headers, click Field Chooser, and drag it from "All Message Fields."
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  5. #4
    Plutonium Lounger
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    Re: Email Message Size (Outlook 2003)

    Here's an illustration of what JohnBF mentioned.
    Attached Images Attached Images
    • File Type: png x.PNG (19.6 KB, 1 views)

  6. #5
    Plutonium Lounger Leif's Avatar
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    Re: Email Message Size (Outlook 2003)

    Are you wanting to know the size of a message as it will appear when received, or the size it is when encoded and being sent across the internet?
    If you have an .jpg attachment, for example, the size of the 'raw' email can easily be 50% or more greater than what Outlook reports.

    (For some background info, see How MIME Works and How Base64 Encoding Works.)

  7. #6
    New Lounger
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    Re: Email Message Size (Outlook 2003)

    Yes, I am able to modify the view and include the size in the draft window, but what I really wanted to accomplish was being able to determine the size just before clicking on the send button. I did not want the users to have to get out of the email to verify the size.

  8. #7
    New Lounger
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    Re: Email Message Size (Outlook 2003)

    Yes, I would like to see the size just prior to sending it out.

  9. #8
    Plutonium Lounger Leif's Avatar
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    Re: Email Message Size (Outlook 2003)

    If you save the email, it will appear in Drafts (or whichever folder you have selected as holding unsent emails) and display the size as described above. You do not have to close the email.
    (I use my Inbox for unsent items as they are generally un-sent for a short period of time and I don't want to forget about them!)

    I know of no way of determining the encoded size unless, for example, you have a local mail server and can watch it going through the system. Below is an example of a simple email with attachment going through our server. It shows there as 201KB, Outlook displayed it (unsent) as 150KB, and the header of the received item showed it as nearly 205KB.
    Attached Images Attached Images
    • File Type: gif x.gif (6.5 KB, 1 views)

  10. #9
    Plutonium Lounger
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    Re: Email Message Size (Outlook 2003)

    I don't know of a way to view the size of an unsent e-mail from within that mail itself. As far as I know. you'll have to save the mail and look in the Draft folder. However, as Leif indicates, it is not necessary to close the e-mail: you can switch between the message window and the Outlook window.

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    Re: Email Message Size (Outlook 2003)

    I think <!profile=JScher2000>JScher2000<!/profile> hit on it - in a quick test I found that if I save a draft, then open the message, click the Save icon again, then open the Properties dialog, the size is shown, as in the attachment, which was a Draft I created.
    Attached Images Attached Images
    -John ... I float in liquid gardens
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  12. #11
    New Lounger
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    Re: Email Message Size (Outlook 2003)

    I have tried that method, but for some reason I do not show a file size. Are you using Outlook 2003? I was able to do this in Outlook 2000, but not since I upgraded.

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    Re: Email Message Size (Outlook 2003)

    Yes, using Outlook 2003 (11.8118.8122 SP2). The message was saved as a Draft, then I opened it and checked File | Properties, and the file size indication stated "Size: Not yet saved"; I closed the dialog then clicked the Save icon and reopened File | Properties, and the size was indicated as shown.
    -John ... I float in liquid gardens
    [acronym title="Gday mate!"][/acronym] [acronym title="What up Dude?"][/acronym] UTC -7±DS

  14. #13
    New Lounger
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    Re: Email Message Size (Outlook 2003)

    I don't get the size info. Would it matter that we use POP3 for email?

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    Re: Email Message Size (Outlook 2003)

    I tested it on Outlook with POP3/SMTP service, not Exchange. Not sure what else to suggest.
    -John ... I float in liquid gardens
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  16. #15
    New Lounger
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    Re: Email Message Size (Outlook 2003)

    Thanks for your help. I appreciate you taking the time to look into it.

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