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Thread: Printer Names

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    Printer Names

    Our company has at least 25 printers and plotters scattered among three remote offices in a network that allows anyone, in any office, to print or plot to every machine (given that they are added to an individuaks printer list).

    The printers and plotters are of various makes and models and each is identified by its particular make and model name.

    People who need to print to an unfamiliar printer are always confused and irritated when to locate it.

    We would like to replace each printer's make and model name with a location name (eg, HP 1160 would re renamed Susan's office printer). Is there an easy way to do this and, if so, will the name change automatically update to each user's list of printers?

    Thanks,
    Susan Boyd

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    Super Moderator jscher2000's Avatar
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    Re: Printer Names

    I no longer have the privileges necessary to name (or even configure) network printers. However, judging from the names we use, they can be anything you like and since our IT people rename them and move the queues to different servers now and then, I assume it is easy from the administrator's side.

    Unfortunately, each desktop probably will continue to have obsolete names under Start>Settings>Printers and Faxes until they are manually purged; or perhaps a script can be used to update them?

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    Plutonium Lounger Leif's Avatar
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    Re: Printer Names

    Does this help?
    How Can I Use a Script to Rename a Printer?

    I'm afraid I can't help on the issue of whether or not the end-users printer list will be updated - you may just have to try it and see.

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    Re: Printer Names

    Thanks guys. I'll talk to our IT guy and (eventually) report back to the Lounge. Given his workload, I doubt it will be a high priority for him this week!

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    Re: Printer Names

    To add, remove, rename and configure printers programmatically on Windows machines one can use prnadmin.dll from Windows Server 2003 Resource Kit Tools. (See prnadmin.doc in this download for reference.)

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    Re: Printer Names

    Is everyone who repied to my question talking about changing the names of the printers at the network level or at the user's computer level?

    Our IT guy says Microsoft recommends against changing printer names, especially shared printers. He says he has done it in the past and renaming a printer creates all kinds of IT problems down the line.

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    Re: Printer Names

    I agree with your IT guy as to renaming the printers at the host. The best thing I believe is to rename the printer on the users computers. This way the user can use what names they want, but don't ask the IT to go a fix the printer and use the local computer printers name.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Printer Names

    If you can get your IT guy to add a Location and / or Comment to the available fields in the printer setup, the end users could then browse their printers by "detail" view, and see that information there.
    Christopher Baldrey

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    Re: Printer Names

    I am all for the user changing the name of the printer locally as in our offices and satellite locations are for ever moving, the business re-organising etc. As a department goes so does the various pieces of equipment and what was on the second floor has now moved to the third floor meeting room <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15>

    However, at the University that I work at they have a different way of doing it They give each of their printers a name, We have Mildred, Joseph and Beverley in two Labs. So you will often hear around the place "Mildred is not working to day, send it to Beverley" All the students have the printers in their Network Print folders and as they move around the College all they have to do is look at the sticky label placed on the printer. They soon get used to which name goes with which lab...I thought this option was a neat and very clever trick
    Jerry

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    Re: Printer Names

    Many thanks to all who wrote. You have given us some good options and we appreciate your input.
    Susan

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    Re: Printer Names

    Susan,

    One additional option would be to rename the printers, and then run a user logon script to map to the *new* printer, and delete any obsolete printer references. If you're on active directory (and it sounds like you may be), it can be accomplished through group policy. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    ____________________________
    Jeremy
    "If you spend more on coffee than on IT security, then you will be hacked. What&#39;s more, you deserve to be hacked." -Richard Clarke

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