Styles can help you more easily and quickly format your text.
If you’re a Microsoft Word user, you may spend a lot of time formatting your text a certain way, carefully applying different attributes and making sure the formatting is consistent. And sometimes the formatting doesn’t turn out the way you want. Seems there’s got to an easier way to format items in Word, whether a single piece of text or an entire document. And there is, through styles. Styles help you format chunks of text, anything from a single word to an entire paragraph. Word comes with several built-in styles, but you can create your own based on existing text and then apply those styles anytime you want, saving you time and effort. Let’s go through the steps for using, creating, and applying styles in Word.
I’ll use Word 2016 in the form of Office 365 as my test bed. But the steps I cover here pertain equally to the past several previous versions of Word.
Styles apply various attributes to anything from a single word (or even a single character) to an entire paragraph. For single words or paragraphs, those attributes can be a specific font, point size, color, or typographical emphasis (bold, italics, underline). For paragraphs, those attributes can be line spacing, paragraph spacing, justification, and indentation. Apply a style to a specific area of text, and the text automatically takes on the attributes specified in that style. A style can be created as character-based or paragraph-based, among other types. A character-based style automatically applies to your current word (the word in which the text cursor or insertion point rests), while a paragraph-based style automatically applies to the whole paragraph in which the text cursor rests.
To check out some of the built-in styles, put the cursor on an existing piece of text. Then hover your mouse over the different styles displayed in the Quick Style Gallery toolbar on the Home ribbon. Hover over a paragraph style, and the entire paragraph shows off the attributes specified in the style. Hover over a character style, and only your current word shows off the specific attributes. To apply a style from the Quick Style Gallery, click on the button for that style, and your text is reformatted accordingly.