You can often best proofread your documents by hearing them spoken. You try your best to proofread your Microsoft Word documents, even tapping into the Grammar and Spelling checker to look for typos or other mistakes. But mistakes invariably sneak through. What is a good way to move beyond reading and re-reading? One handy trick is by hearing your document read aloud to you. Hearing a document often catches mistakes that the eye misses. And if you’re writing an article, a paper, a speech, or another document that needs to be just right, listening to that document can help you better refine and revise it. To hear your documents read aloud, you can call on the built-in Windows Text-to-Speech (TTS) feature. This feature lets you change the voice, control the volume, and select what you want to hear. Open a document in Microsoft Word that you want to hear read aloud. Click on the Review tab to display the Review Ribbon. Position your cursor at the top of your document or a specific spot where you want the speech to start. Click on the Read Aloud icon on the Ribbon. The Speech feature begins reading your document aloud, highlight each … Read More
Why type when you can speak? You can click on commands and type text in Microsoft Office, Microsoft Edge, and other Windows applications. Or you can speak what you want. Speech recognition can be especially helpful for people who can’t use the keyboard or mouse. But it’s available to anyone who’d like to try talking to Windows instead of typing and mousing. Windows offers its own Speech Recognition tool through which you can dictate text and speak commands in different applications. The Windows 10 Fall Creators Update expands on the voice recognition by allowing you to more easily dictate text in your Office applications and other programs. And you can always ask Cortana to run a variety of commands and tasks. But there’s more to voice dictation than just talking to Windows. You have to train your voice to ensure that the dictation is as accurate as possible. And you must know what you can say and what you can’t say. Let’s look at how to dictate your text and commands to Windows. Whether you’re running Windows 10, Windows 8.1, or Windows 7, you can tap into the built-in Speech Recognition feature. To access this, open Control Panel in icon … Read More
Your smartphone and PC can be on better speaking terms courtesy of the Windows 10 Fall Creators update. You use Windows 10 and you use an iPhone or Android phone. How can you tag team your Windows device and your smartphone? The Windows 10 Fall Creators Update can help. The latest update to Windows brings with it a new relationship between Windows and your smartphone. You can open a web page on your phone and then send it to your PC to pick up where you left off. With an Android phone, you can also send a photo, video, or document to your PC. And you can run the new mobile version of Microsoft Edge on your smartphone so your favorites and passwords are synced between your Windows PC and your phone. Let’s check out how to link your smartphone with Windows 10 courtesy of the Fall Creators Update. For the linking to work as I describe here, you’ll need an iPhone or an Android phone and you’ll need to have the Windows 10 Fall Creators Update installed on your PC. Note: If you’re not sure whether you have the latest Windows update, here’s one way to check. Open Settings … Read More
You can remotely connect to any type of computer via TeamViewer. You want to be able to remotely access computers, not just Windows computers but also Macs and even Linux machines. Microsoft’s Remote Desktop program can help but it can only connect to Windows computers. For a more versatile experience, take Microsoft’s TeamViewer application for a spin. With TeamViewer, you can connect to any computer – Windows, Mac, and Linux, and to most mobile phones and tablets. You can see the online status of computers to which you want to connect. You can remotely reboot a computer. You can connect to more than one computer at the same time and switch among them all. And you can easily connect to computers behind firewalls. Under what scenarios would you want to access a computer remotely? Maybe you have a computer at home that you want to be able to use from another spot. Or perhaps you serve as unpaid tech support for family and friends who call you with computer problems and you need a way to access their machines remotely. Whatever the reason, let’s check out how to use TeamViewer to remotely connect to any computer. TeamViewer was designed as … Read More
Distribution lists can help you connect with multiple people in one shot. You’ve set up a list of contacts in Microsoft Outlook. Now you want to work with several of them instead of each one separately. Perhaps you have an email you want to send to them all. Or maybe you want to invite them to a meeting or other event. How can you cover multiple contacts without having to manually add each one to your email or meeting invite? That’s where a distribution list (now known in Outlook as a contact group) comes in handy. You can add several or even all of your contacts to a single distribution list. You can create multiple lists, each one for different people — one for friends and another for colleagues. You can even forward your lists to other people to incorporate into their email program. Let’s look at how to create and use distribution lists in Outlook. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Rules can keep your inbox better organized by overseeing each new message. Your Microsoft Outlook inbox may keep growing with dozens or hundreds of emails going unattended and unanswered. Perhaps you get so many emails that they’re hard to handle. And maybe you sometimes miss important emails because so many messages are cluttering your inbox. If only you had a way to manage all your incoming mails! In Outlook, you do: Creating a rule. A rule automatically handles an incoming message based on certain criteria, such as the sender, recipient, or subject line. The rule can delete the message, put it in your spam folder, or send it to a specific folder based on the criteria. For example, emails from a mailing list can be sent to a folder dedicated to that list. Junk mail with a certain subject line can be banished to the spam folder. And email from your boss or an important client can be sent to a folder for emails of high importance. By using rules, you cut down on the clutter of your inbox so you can focus on and respond to the most critical messages. Let’s check out how to create and use rules … Read More
Track Changes can help you modify a document while preserving the original. Maybe you’ve played around with Track Changes in Microsoft Word but bumped into difficulty with it. Or perhaps you’ve never used the feature but could benefit from it. Either way, you can tap into Track Changes to keep track of any modifications in your documents, whether you’re working on them by yourself or collaborating on them with other people. The feature comes in handy if you want to edit a document without losing the initial version of it. But sometimes Track Changes can be confusing. The trick is to enable Track Changes at the right time and then bounce back and forth between your original and revised document. You can also tweak what you see and what you don’t see when you enable Track Changes. How can you benefit from Track Changes in Word? I’m using Word 2016 on my end, but the process is the same for any of the past few versions of the program. Launch Word and open a document you want to revise. Click on the Review menu to display the Review ribbon. From there, either click on the top half of the Track … Read More
You can create and add contacts in Outlook using a few different methods. Here’s how. You may already have a few contacts in Outlook or you might have an empty list. Either way, using a contact list is a helpful resource for keeping track of all the people who send or receive your email. With a contact list you can easily email someone by typing or selecting that person’s name. You can also refer to the contact list if you need someone’s mailing address, phone number, or other information. But how can you effectively and easily create and add new contacts to Outlook? You have a number of options. You can manually create a contact with all the necessary details. You can sync your contact list with a list from Gmail or another online service so you don’t have to manually add all your contacts. And you can select someone’s email address to add that person as a contact. Let’s check out the ways to set up your contacts in Outlook. I’m using Outlook 2016 via my Office 365 subscription, but the steps are the same for Outlook 2013 and similar for the previous couple of versions of Outlook. Open … Read More