You can edit PDF files without having to shell out big bucks for the full Adobe Acrobat program. Someone has sent you a PDF file for your review or responses. Now you need to fill out text fields, add a signature, or insert comments to the file. Perhaps you’ve discovered a typo or other error that needs to be corrected or changed on your end. Or maybe you need to delete or rearrange pages in the file. Yes, you can edit the file with the full version of Adobe Acrobat. But that’s an expensive program, especially if you don’t need it on an ongoing basis. Instead, you can turn to some free tools to edit the file. The free Adobe Acrobat Reader is designed mainly for displaying PDF files, but you can perform basic maneuvers, such as adding text, highlighting specific areas, and inserting your signature. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Last week, I had one of those situations occur that sent me searching for a utility to back up the various data I copy to my Windows 10 clipboard as I work. As you know, Windows only holds the last item you copied to the clipboard in memory, so once a new item is copied to the clipboard then the previous data is flushed out and no longer available. This is standard behavior and works for most of us, and it isn’t an issue until the moment you find that you really need a bit of data that was in the clipboard prior to copying your latest image or text into the temporary storage memory on Windows. Like I said earlier, the way the clipboard normally works is by overwriting each successive excerpt as you copy it. At BUILD 2017, Microsoft shared details about a feature they were planning to ship as part of the Fall Creators Update, Cloud-powered Clipboard. The concept behind it was that the data you copied into your local devices clipboard temporary storage would be made available across all your Windows 10 devices. Unfortunately, that feature did not ship in Windows 10 Version 1709 and based … Read More
Here are several maneuvers that can help you juggle a lengthy Word document. Your latest Microsoft Word document has ballooned to dozens or perhaps hundreds of pages. And working with such a lengthy document can be slow and awkward. Thankfully, Word offers several options and features that can ease the pain of navigating, organizing, and viewing a long document: You can add page numbers to keep track of the pages. You can set up a Table of Contents to display different sections. You can zoom out to view multiple concurrent pages and turn on Split View to view different parts of the document at the same time. You can enable the Navigation Pane to more easily see and jump to a specific page. As usual, I’m using Word 2016 via my Office 365 subscription. But all or most of the features I cover here should work the same in the past couple of versions of Word. Open Word. Ideally, you’ll want to have a long document in front of you as I go through the different options. If not, just follow along. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You can format your documents in one shot using the right theme. Do you often struggle to format your Word documents with the right look and layout? Rather than trying to build your document piece by piece and paragraph by paragraph, you can instead format it in one fell swoop by tapping into a theme. A theme arranges text and other elements with a certain font, color, and other attributes. Themes can spruce up your documents by automatically applying a particular look and layout to your titles, subtitles, body text and more. You can use a theme on a plain document with no special formatting. But to get the full benefit of themes, you’ll first want to touch up the key elements of your document with styles. From there, you can choose a specific theme to enhance your entire document. Word comes with several built-in themes, and you can create and save your own themes. Let’s check out how to use themes in Word. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
The latest version of Apple’s mobile OS offers some benefits for Office users who own an iPad. Apple’s iOS 11 brings several enhancements to the iPad. And those of you who use Microsoft Office on certain model iPads can take advantage of them. iOS 9 introduced a couple of features that can display two apps on the screen at the same time. So for example, you can see both Word and Excel together side by side. Now, with iOS 11, you can drag and drop text, hyperlinks, and images from one app to another. Further, Office users who use OneDrive for backing up and syncing their documents can rev up Apple’s new Files app. The Files app helps you connect to and access files stored on OneDrive as well as other online storage sites. Let’s check it all out. For this article, I’ll assume you run Microsoft Office on your iPad. In my article on How to Choose and Use the Mobile Version of Microsoft Office, I explain how Office Mobile operates on a phone or tablet, and under what conditions you can use the suite for free. Update to iOS 11 First, make sure you’ve updated your iPad to iOS … Read More
Working with multiple worksheets in the same workbook offers distinct advantages. Do most of your Excel workbooks contain only a single worksheet? If so, you’re missing out on the power and flexibility of using multiple sheets within a single workbook. By storing multiple sheets in the same book, you can tie them all together to save time and effort. You can perform the same data and formatting changes on all your worksheets in one fell swoop. You can create formulas in one worksheet that reference data in another sheet. And if any data changes in one sheet, it also changes in any linked sheets. For this article, I’m using Excel 2016, but the process for working with multiple worksheets is the same for the prior few versions of Excel. To illustrate the benefits of using multiple worksheets, I’ll be using a workbook that tracks product sales in four regions of the country – North, South, East, and West. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Templates can give your spreadsheets a healthy head start. Do you often struggle to create and customize certain Excel spreadsheets a specific way? Maybe you’re attempting to set up a budget or record expenses or put together a schedule. And you’re trying to format your spreadsheet piece by piece but it’s not quite working. Well, struggle no more. Instead let Excel do the hard work for you. How? Through templates. A template can give your spreadsheet the right look and layout right from the start so you’re not spending hours trying to format it manually. Excel comes with a variety of templates, and you can download more from Microsoft. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
You can master the intricate and sometimes slippery art of copying and pasting in Excel. Here’s how. Copying and pasting in Microsoft Excel can be tricky. You may want to simply copy the contents of one cell to another. Or you may want to be selective about what you copy, choosing to copy the entire cell, just the data, just the formula, just the formatting, or a combination of items. But for whatever reason, the copy and paste isn’t working the way you want, and you keep having to redo it until you get it right. The good news is that you can avoid many copy and paste problems in Excel. What’s the secret? Let’s check it out. For our purposes, I’m using Excel 2016 through my Office 365 subscription. But copy and paste works the same no matter which version of Excel you use. Let’s walk through how to copy blocks of information as needed. Launch Excel and create a spreadsheet called Household Expenses. In the first row, type the following headers, one in each cell: Groceries, Electricity, Phone, Cable, Credit Card. In the second, third, and fourth rows, place numbers with decimal points in each cell to represent … Read More
Building an electronic form isn’t difficult, if you follow the right steps. You need to create an electronic form that’s easy for people to fill out but that can’t be modified by anyone but yourself. No problem. Microsoft Word can handle that challenge. You can create a form in Word complete with the necessary fields, graphics, and other content. You can create a form from scratch but you’ll find it easier to start with a built-in template for a form. From there, you customize the form if necessary. You can control or limit the type of content people can add to a specific field. And you can protect your form so people can’t alter it beyond filling in the fields. Let’s look at how to create a form in Word. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Word’s Find and Replace has a lot of tricks up its sleeve. Here’s how to take advantage of them. You’ve probably used Find and Replace in Microsoft Word to look for misspelled words and other mistakes and replace them with their corrected versions. But there’s more to Find and Replace than just replacing text. You can enable certain options, such as matching the case and looking for whole words. You can find and replace special characters, such as paragraph marks, dashes, and page breaks. You can replace special formatting, including fonts and paragraphs. And you can combine many of these options in one single search. For this article, I’m using Word 2016 as always, but Find and Replace works the same over the past few versions of Word. To start, launch Word and open or create a long document with multiple paragraphs and pages of text. Ideally, the document should contain graphics and special formatting. But if you don’t have such a document, you can still follow along with me. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.