A luxurious amount of storage compared to other cloud-based stash-your-stuff services, easy tie-ins with the rest of Microsoft’s applications … what’s not to like about OneDrive, the file-synchronization and storage service that can act as your digital safety net? We obviously like it at Windows Secrets. And we want to make sure everyone can get the most out of it. This primer will refresh your OneDrive skills. Here’s what you’ll master: You can use OneDrive to not only save and sync your files online but also share them with other people. (You can fetch files from other computers. You can use a Files on-Demand feature to save space on your computer. And you can opt to back up important folders, such as your desktop, documents, and pictures.) Next, we’ll look at how to customize and manage your OneDrive configuration. We’ll review a short-term option to recover previous versions of your files, if you need to return to older editions to check revisions you made or reverse them. And finally, we’ll walk through how to set up OneDrive to back up your data. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Cloud storage is often the backup storage, but what if that fails? Having a solid backup for your second option is a matter of convenience and security. You may wonder why you should have a plan for backing up your cloud storage — after all, your cloud storage often is our backup option for physical storage on computers, servers and physical hard disks. The options we used to use for file backup are often less convenient than cloud storage, which can make us overly reliant — and overly confident — in the security of the latter. “We all love the convince of cloud storage,” said Mike Vannelli, head producer of Envy Creative. “However, many people have a preconceived notion that storing your files on Dropbox or Google Drive is enough.” Spoiler alert: it isn’t. Cloud storage is at risk of failure and erasure, just as other types of storage are. For example, an Amazon cloud storage failure in February 2017 caused when Amazon Web Services had a breakdown in its U.S. east coast region lasted for hours and created problems for thousands of apps and services. This article is part of our premium content. Join Now.Already a paid subscriber? Click … Read More
Greetings from Central Florida and the land of Mickey Mouse, Harry Potter, and just about any other entertainment venue/company you can imagine. This week I am in Orlando, Florida along with almost 30,000 IT professionals for the five-day Microsoft Ignite conference. Microsoft uses this annual megaconference to share a bevy of new features, products and services announcements with organizations that use and rely on Microsoft’s offerings. After Satya Nadella set the company’s vision for the near term in his keynote Monday morning, other members of the senior leadership of the company did technical keynotes to dive into the products and services that help drive the overall vision laid out by Nadella. Over the course of the conference’s five days, Satya Nadella set the company’s vision for the near term in his keynote Monday morning, then more than 1700 sessions were presented by experts from Microsoft. They range from short 20-minute theater sessions, 45-minute break-out sessions, and 75-minute deep dive sessions. Note: You can watch sessions on-demand and download the slide decks that were used in the presentation at the Microsoft Ignite website. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
There’s more to OneDrive than meets the eye. Here’s how to tap into its best features. You use OneDrive to save and sync your documents, photos, and other files in the cloud via OneDrive. You may use the basic features of OneDrive. But Microsoft has continually updated and enhanced the service. OneDrive may now offer benefits that you don’t know about or just haven’t set up. You can use OneDrive to not only save and sync your files online but also share them with other people. You can fetch files from other computers. You can use a Files on-Demand feature to save space on your computer. And you can opt to back up important folders, such as your desktop, documents, and pictures. For this story, I’m running OneDrive from Windows 10. The service works in Windows 8.1 and Windows 7 as well, but it’s more robust and feature-filled in Windows 10. I’ll assume you’ve already set up OneDrive and that you’re using it to at least back up certain folders and files. View Your OneDrive Files Locally and Online To easily see your OneDrive folders and files, right-click on the OneDrive icon in your System Tray. Select the option to … Read More
View and work with all your files across different storage sites with help from the right Web-based tools. You may use a variety of cloud-based storage sites to back up, synchronize, and share your files — OneDrive, Google Drive, iCloud, Box, Dropbox, and more. However, by using some or all of these sites, you can easily lose track of which files and folders are on each one, which files you synchronize, and which files you share. You also have to sign in to each site separately to see and manage all the files you store online. If only there were a way to view and work with all the files across all your online storage sites in one shot! There is, by using a cloud management or cloud aggregator tool. Such websites as MultCloud and Otixo let you access, view, manage, delete, upload, download, and transfer folders and files among different cloud-based storage sites. Files Before we look at MultCloud and Otixo, here’s an option for iPhone or iPad users running iOS 11 or higher. The handy built-in Files app can deliver access to several of the major online storage sites. Through Files, you can view and work with files … Read More
I recently wrote about how to protect important folders using new features in the OneDrive sync client. That story prompted an email from one of our readers who asked me about the encryption of OneDrive files. There are two answers depending on your version of OneDrive. If you are a consumer OneDrive user, i.e. you have the free version of OneDrive and Office 365 Personal and Home subscribers, then your OneDrive files are only encrypted as they move between your system and Microsoft’s data center. They are also encrypted if that storage is moved between their data centers. In other words, anytime those files you place on OneDrive are transmitted or received, they are encrypted. This encryption occurs whether you are sending and receiving OneDrive files through your web browser, the sync client or the mobile OneDrive apps on iOS and Android. Once that file is stored in one of Microsoft’s data centers it is not encrypted any further. This is commonly referred to as data being encrypted at rest. If you are a commercial Office 365 customer, then your OneDrive data is also encrypted during its transit to and from your devices like it is for consumers. However, commercial … Read More
Over the last year, Microsoft’s OneDrive cloud storage service has gone through some significant changes. The first was the return of Files On-Demand, reviving end users’ ability to see their entire cloud storage file structure, then select whether files should be stored locally or in the cloud. The return of Files On-Demand also introduced a dynamic file management process that would adjust local storage of your cloud files based on how often you accessed those files on that system. Although OneDrive is deeply integrated into the Windows 10 operating system, the primary tool used to manage the syncing of your cloud storage is the OneDrive sync client. That piece of software is not tied to Microsoft’s semi-annual features updates for the OS, so the team can ship updates at any time to continue improving the service. Note: An additional benefit of the OneDrive sync client is that it is the only program needed to sync both consumer and OneDrive for Business files stored in the cloud service. This week Microsoft announced the initial rollout of a feature for OneDrive for Business users called Known Folder Move. This allows IT departments to redirect common user folders in Windows 10 such as Desktop, Documents, and … Read More
If you subscribe to Microsoft Office 365, you already have a full terabyte of data in the cloud. And thanks to some recent changes to OneDrive, it’s now a usable place to back up to. I wrote an article in 2014 on using sync services, such as Dropbox and Google Drive, as backup, and I disqualified Microsoft’s OneDrive because it only versioned Microsoft Office file types instead of all file types. Versioning – a necessary feature for a decent backup system – allows you to recover not just the most recent version of a file, but also any reasonably recent version. You’d want this feature in case the most recent version of a file was corrupted or if you had to walk back some of your work. Because OneDrive limited this feature to Microsoft’s own formats, it didn’t cut the grade until this summer. Now Microsoft is rolling out a OneDrive update that fixes the problem. When the feature hits your PC (I got mine weeks ago), you’ll not only be able to recover last Thursday’s version of your Excel spreadsheets, but your Photoshop files, as well. I tried recovering old versions of files in eight different formats — .pdf, .kdbx, .zip, … Read More
Want to get more out of Microsoft OneDrive or just customize some of its settings? Here’s how. You may already be running Microsoft OneDrive and hopefully find it an effective way to back up and synchronize your documents and other files. But what if you want to make changes to your OneDrive configuration? Maybe you want to add or remove folders to sync via OneDrive. Perhaps you want to change the location of the local folders that you sync with OneDrive. Or maybe you’ve accidentally deleted a folder or file in OneDrive and need to recover it. (Hint: OneDrive offers a Recycle Bin through which you can often recover deleted files). Yep, you can do all this by tapping into OneDrive’s settings on your PC and your online storage space. Let’s look at how to customize and manage your OneDrive configuration. We’ll be using the regular desktop version of OneDrive to start. The software is already baked into Windows 10 and Windows 8.1. Windows 7 users running OneDrive should already have downloaded the OneDrive application from the home page of the OneDrive website and used it to set up the service. Okay, let’s say you’ve been using OneDrive and now … Read More
Many of us use some form of cloud storage these days and if you are in the Microsoft ecosystem that means you are more than likely to be using OneDrive for that option. OneDrive is a sync-based cloud service: That means if you change, delete, or move a file on one device where you access those files then that action will be duplicated across all of your OneDrive access points. It does not make for a very good backup option compared to more traditional backups. However, there is a feature available that provides a short-term option to recover previous versions of your files, if you need to return to older editions to check revisions you made or reverse them. As of right now, OneDrive only supports Office documents for this Version History feature. however, this week Microsoft announced a change that will roll out to consumers by the end of summer: Instead of being able to retrieve only older Office documents, you’ll be able to recover previous versions of any file type you can store on OneDrive — so long as those previous file version are less than 30 days old. With all that said, let’s walk through how the version-history feature works in OneDrive. … Read More